Executive Assistant to the CEO

Logic Hire Solutions LTD; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading recruitment firm in Montreal is seeking an experienced Executive Assistant to provide high-level support to the CEO and executive team. The ideal candidate will have 3-5 years of experience assisting C-level executives and be fluent in both English and French. Responsibilities include managing complex schedules, facilitating communication, and ensuring confidentiality. This position offers competitive compensation and professional development opportunities.

Benefits

Competitive compensation

Professional development opportunities

Dynamic corporate culture

Qualifications

• 3-5 years of experience as an Executive Assistant to C-level executives.
• High proficiency in Microsoft Office Suite.
• Exceptional written and verbal communication skills.

Responsibilities

• Provide high-level support to the CEO/President.
• Manage the CEO’s complex calendar and logistics.
• Act as a liaison for communication.

Skills

Fluent in English

Fluent in French

Time-management

Organizational skills

Communication skills

Microsoft Office Suite

Job description

Overview

Job Description: Executive Assistant to the CEO/President

Location: Montreal, Onsite

Position: Full-Time

Responsibilities

• Provide primary, high-level support to the CEO/President and secondary support to the executive team, ensuring company goals are met with precision and efficiency.
• Act as a central hub, refining internal processes and coordinating resources to expedite workflows across the company.
• Serve as a key liaison for internal and external communication, representing the executive office with professionalism and discretion.
• Strategically orchestrate the CEO\'s priorities to ensure organizational objectives are achieved and best practices are upheld.

Key Responsibilities

• Master of Logistics: Manage the CEO’s complex and dynamic professional and personal calendar, including scheduling, agendas, travel, accommodations, transportation, and meal planning.
• Strategic Communication Hub: Manage the flow of information to and from the executive office. Handle all forms of communication (mail, email, phone calls) with tact and urgency. Fluently manage correspondence and interactions in both English and French.
• Executive Support: Provide comprehensive administrative support, including document preparation, presentation creation, spreadsheet management, and maintaining an impeccable filing system and contacts database.
• Confidentiality Ambassador: Maintain the utmost professionalism and strict confidentiality with all sensitive company and executive materials.
• Driver of Connectivity: Organize team communications, plan and execute internal and off-site events, and ensure seamless connectivity across the organization.
• Mobile Support: Utilize your valid driver’s license to assist with executive errands and transportation when needed. Travel domestically and/or internationally to provide on-the-ground support for business meetings, conferences, and events.

Required Skills & Qualifications

• Experience: 3-5 years of hands-on experience as an Executive Assistant reporting directly to C-level executives (CEO, President, COO).
• Language Skills: Fluent (verbal and written) in both English and French is mandatory.
• Mobility: Nice to have a valid driver’s license and be willing and able to travel for business meetings.
• Exceptional written and verbal communication skills.
• Superior time-management and organizational skills with a proven ability to coordinate multiple concurrent projects.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software.
• Adaptable and resilient team player, comfortable with challenges and changing priorities.

Preferred Skills & Qualifications

• Experience in overseeing and managing budgets and expenses.
• Experience in developing and improving internal processes and filing systems.
• A proactive and anticipatory approach to problem-solving.

What We Offer

• A competitive compensation and benefits package.
• The opportunity to work closely with and learn from visionary leadership.
• A dynamic and supportive corporate culture.
• Professional development and growth opportunities.

Skills: french,travel,english,business meetings,connectivity,communication