Executive Assistant – SVP

Intact Financial Corporation; Montreal; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading financial services firm in Montreal is seeking an experienced Executive Assistant to support the Investment team. Responsibilities include coordinating meetings, managing documentation, and technical support. The ideal candidate has a university degree, strong organizational skills, and is bilingual in French and English. This role offers a hybrid work model and competitive benefits.

Benefits

Financial rewards program

Employee Share Purchase Plan

Extensive flex pension and benefits package

Annual wellness account

Possibility to purchase extra days off

Qualifications

• Minimum of three years' experience in a business environment.
• Ability to manage multiple priorities under tight deadlines.
• Discretion in handling sensitive information.

Responsibilities

• Participate in planning and coordination of meetings and events.
• Administer correspondence and manage documentation.
• Provide ongoing technical support to the team.

Skills

Advanced MS Office skills

Excellent organizational skills

Bilingualism (French / English)

Education

University degree or equivalent experience

Job description

About the role

We are looking for an Executive Assistant to support the Investment team and our Executive Vice President, ensuring efficient and proactive management of administrative and organizational tasks!

What you’ll do here

• Participate in the planning and coordination of meetings and events, including invitations, facilities, catering orders, equipment, agendas, action tracking, guest liaison and other related requirements.
• Assist with meeting preparation by ensuring documents and materials are ready and shared in advance, presentations have been reviewed and formatted, resolve any scheduling conflicts, etc.
• Administer correspondence and manage documentation and communications, ensuring appropriate follow-up.
• Coordinate team documentation updates in line with regulatory requirements related to data governance and participate in the reorganization and improvement of the current filing system.
• Coordinate and plan team events, ensuring the smooth running of hospitality services and planned activities.
• Welcome business partners to our offices.
• Provide ongoing technical support to the team, particularly for the onboarding of new employees.
• Produce reports, create PowerPoint presentations, Word and Excel documents as required by team members.
• If necessary, plan air and hotel reservations for team members\' trips.
• Make payments of invoices and contributions and contribute to the production of team members\' expense accounts.
• Make miscellaneous purchases for the office: kitchen, stationery, computer items.
• Works in collaboration with the department's executive assistant, as well as with the assistants of the departments collaborating with our unit.

Qualifications

• University degree preferred or equivalent combination of education and experience.
• Minimum of three (3) years' experience in a business environment.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Excellent organizational skills and ability to manage multiple priorities under tight deadlines.
• Any other administrative tasks required for the smooth running of the department.
• Bilingualism (French / English) -
• Ability to exercise discretion and contribute to preserving the confidentiality of our sensitive information.
• LI-Hybrid

What we offer

• Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
• Working here means you\'ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :
• A financial rewards program that recognizes your success
• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
• An extensive flex pension and benefits package, with access to virtual healthcare
• Flexible work arrangements
• Possibility to purchase up to 5 extra days off per year
• An annual wellness account that promotes an active and healthy lifestyle
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
• Inspiring leaders and colleagues who will lift you up and help you grow
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.