Executive Assistant I

TD; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Toronto seeks an Executive Assistant to provide comprehensive administrative support for senior leaders. The role involves calendar management, travel coordination, and processing expenses, requiring over 5 years of relevant experience and strong organizational skills. The institution offers career growth, training, and competitive compensation as part of its commitment to employee development.

Benefits

Health and well-being benefits

Savings and retirement programs

Career development opportunities

Qualifications

• Over 5 years of relevant experience required.
• Strong judgment skills to support initiatives.
• Experience coordinating travel arrangements.

Responsibilities

• Maintain calendar management for executive leadership.
• Coordinate travel for leaders, including rescheduling.
• Process expenses for teams and ensure completion.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Flexibility to coordinate

Education

High school diploma

Job description

Overview

Work Location: Toronto, Ontario, Canada

Hours: 37.5

Line Of Business: Administration

Pay Details: $60,000 - $80,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate’s skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description

Department Overview

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details

If you\u2019re a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team. As an Executive Assistant, you\u2019ll provide a range of administrative and general workplace support for our senior leaders.

What You\u2019ll Do

No matter where you work at TD you\u2019ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

• Own and maintain calendar management for executive leadership (Senior Vice President; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
• Process expenses for teams and ensure timely completion
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality: Possible access to leaders\u2019 emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
• Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth

• Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate Our Culture Of Care

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

What You Need to Succeed

We\u2019re proud to work with a group of diverse colleagues. If you have relevant experience that isn\u2019t mentioned below, tell us about it in your resume or cover letter.

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
• Ability to think strategically and multi-task while able to meet conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities, while simultaneously managing leaders\u2019 administrative requirements
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

Colleague Development

Through regular development conversations and training programs, we\u2019re committed to providing our colleagues the support they need to thrive both at work and at home.

Applications Must Include

• Cover letter (one letter-sized page only)
• Resume (two letter-sized pages only)

Interview Process

We\u2019ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are

TD is one of the world\u2019s leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.

TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you\u2019ve got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we\u2019re here to support you towards your goals. As an organization, we keep growing – and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec Only): Sans Objet