Executive Assistant, Corporate Finance

Alimentation Couche-Tard; Laval; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading convenience store company in Laval is seeking an Executive Assistant in Corporate Finance. In this role, you'll support a VP and his team with administrative duties, requiring over 5 years of experience and bilingualism in French and English. The ideal candidate is organized, maintains confidentiality, and can manage multiple priorities. This position offers a full-time contract with benefits and opportunities for growth.

Benefits

Group Insurance Program

Pension Plan

Share Purchase Plan

Paid Time Off

Employee Discounts

Training and Development

Recognition and Rewards

Mentorship Program

Scholarship Program

Qualifications

• Minimum of 5 years of relevant experience in administrative support.
• Ability to manage complex deadlines and multiple tasks effectively.
• Demonstrated integrity and confidentiality in handling sensitive information.

Responsibilities

• Support the Finance SVP and his vice presidents with administrative needs.
• Maintain calendars, organize meetings and travel arrangements.
• Format documents and presentations as required.

Skills

Strong interpersonal skills

Organization

Confidentiality

Bilingualism (French and English)

Proficiency with Office software

Education

Diploma in secretarial studies or relevant training

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Overview

JOIN OUR TEAM! At Couche-Tard/Circle K, our mission is simple: to make our customer’s lives a little easier everyday. We have grown into a global company with over 17,000 stores in 29 countries, serving almost 9 million customers every day. In total, approximately 149,000 people work in our stores and offices. We make journeys easier by offering fast and friendly service. We care about our people and our communities, and we look for ways to uplift people first. Wherever your journey’s going, we can help you get there. Are you ready to grow your career? Let’s grow together!

Executive Assistant, Corporate Finance

Department: Corporate Finance

Location: On site, Laval, QC (4204 boulevard Industriel, H7L 0E3)

Type of employment: Permanent, Full Time (40 hours)

The Role

In this role, you will be responsible for assisting the global finance team in carrying out day-to-day administrative tasks and assignments assigned to them in order to facilitate the achievement of their objectives and optimize their time management. The position holder must plan, organize, and coordinate a variety of activities. They must also provide support in the preparation of documents that may be highly confidential, while demonstrating keen attention to detail and quality of work. This position requires strong interpersonal skills, good communication skills, and a team spirit.

What You’ll Do

Want to start your career with us? Here’s an overview of the main responsibilities of this position:

Support the Finance SVP and his vice presidents (approximately 4 people) by taking care of their administrative needs:

• Maintain the calendar, organize meetings and conference calls, and make the necessary room reservations;
• Help organize finance events;
• Organize travel and make the necessary travel reservations;
• Receive email and follow up on it in accordance with the instructions received;
• Format various documents and presentations;
• Oversee the preparation and delivery of expense accounts;
• Perform all other administrative tasks.

What You’ll Need

We want you to join our team! Here’s what we’re looking for:

Education

• Diploma in secretarial studies or other relevant training;

Experience

• Minimum of 5 years of relevant experience

Knowledge And Skills

• Independent, dynamic, organized
• Strong interpersonal skills and ability to demonstrate tact
• Demonstrates excellent judgment, discernment, and logic
• Exemplary integrity and confidentiality
• Ability to manage complex deadlines
• Excellent ability to manage priorities and handle multiple files at the same time
• Very good ability to work collaboratively with peers
• Demonstrates availability and adaptability
• Ability to work well in a changing and dynamic environment
• Ability to write, edit, and translate various documents
• Proficiency with Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.)

Language Skills

• Bilingualism required (Advanced French and English) both spoken and written, as the person will be required to work and communicate regularly in English while performing the tasks outlined above. Specifically, the role requires collaboration with global teams.

Benefits

Why You Should Work Here: At Couche-Tard/Circle K, we believe that our team members are the heart and soul of our business. When you join us, you’re not just getting a job – you’re becoming part of a vibrant community where your talents are valued, your growth is nurtured, and your contributions make a real difference.

Benefits Package

• Group Insurance Program: Stay healthy and happy. Coverage options include health and dental, long-term disability, life insurance, and health spending account.
• Pension Plan: Plan for your future and retire with peace of mind.
• Share Purchase Plan: Invest in your future and share in our success with our employee stock purchase plan.
• Paid Time Off: Vacation, sick, and personal days to maintain work-life balance.

• Additional Perks:

• Employee Discounts
• Training and Development
• Recognition and Rewards
• Mentorship Program
• Scholarship Program

Interested? You are only a few clicks away from joining an exceptional company. Visit our careers page at https://workwithus.circlek.com/ca/en to submit your application. We can’t wait to hear from you!

We are committed to fostering an inclusive and diverse workplace. We welcome individuals from all backgrounds and walks of life to join our team and contribute their unique perspectives and talents.

We thank all candidates for their interest. Please note that only selected candidates will be contacted for further steps in the hiring process.

Couche-Tard / Circle K values diversity and inclusion and aims to create a healthy, accessible, and rewarding work environment that highlights the unique contributions of our employees. We encourage diverse applications to build a workforce that reflects our customers and communities. Accommodations are available upon request for candidates participating in all aspects of the selection process.