Executive Assistant

PowerCo; St. Thomas; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading sustainable energy firm in St. Thomas is seeking an Executive Assistant for 12-month maternity coverage. This is a full-time contract role supporting the Chief Procurement Officer. The successful candidate will have strong organizational and communication skills, manage key operations, and coordinate meetings. Flexibility for both remote and on-site work is offered. Join a dynamic team in shaping the future of battery production.

Benefits

Flexible hybrid work structure

Inclusive workplace

Career growth opportunities

Qualifications

• 5+ years of progressive administrative or executive support experience.
• Exposure to fast-paced corporate or ramp-up environments is highly valued.
• Strong working knowledge of digital tools.

Responsibilities

• Prepare and coordinate key internal and external meetings.
• Manage the CPO's calendar, expenses, and travel.
• Serve as the point of contact for the CPO in their absence.

Skills

Organizational skills

Communication skills

Confidentiality

Proactive approach

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Office Suite

OneDrive

SharePoint

MS Teams

Concur

SAP

Job description

Overview

Our Story and Why We're Growing

We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.

At PowerCo, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.

Are you ready to be part of something exciting? Power up your career with us!

About The Role

We are looking for a passionate Executive Assistant (12-Month Maternity Coverage) who wants to CELLebrate in a fast-paced and fast-changing environment. As part of the ramp-up team of our new Canadian location, you will report to the Chief Procurement Officer (CPO). You will support the CPO and the Canadian Procurement team in daily business operations, serving as the key link on the procurement Team for general ramp-up projects and being involved in a variety of activities.

This is a full-time, 12-month contract position with the potential for extension, depending on business needs.

This is a flex hybrid work structure, where employees can work both remotely and on-site at our St. Thomas location.

The ideal candidate will provide high-level support to the Chief Procurement Officer (CPO) by managing calendars, coordinating meetings, and handling correspondence on their behalf. They will be highly organized, proactive, and comfortable drafting documents, preparing presentations, and ensuring the CPO is fully equipped for all meetings and engagements.

Responsibilities

• Prepares and coordinates key internal and external meetings on behalf of the CPO, managing schedules, agenda topics, communication and action plans.
• Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, onboarding new direct reports, etc.
• Serves as the point of contact for the CPO in their absence.
• Develops and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
• Regular monitoring, recording, reporting and communication of project deliverables.
• Key participant in a variety of Procurement projects.
• Supports the tracking of departmental budget and expenses.
• Maintenance and publishing on SharePoint & VGCA Intranet of procurement documents/programs.
• Interfaces with all levels of the organization within Canada as well as with HQ in Germany.
• Performs other general administrative tasks for the procurement department as a whole.
• Performs other duties as assigned or as they might pertain to the position.

What You Bring To The Team

• Bachelor’s degree in Business, Administration, Human Resources, or a related field (or equivalent experience).
• 5+ years of progressive administrative or executive support experience; exposure to fast-paced corporate or ramp-up environments is highly valued.
• Background in project coordination and budget management is an asset.
• Advanced proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Strong working knowledge of OneDrive, SharePoint, MS Teams, Concur, and SAP.
• Comfortable navigating and learning new digital tools.
• Exceptional organizational skills with the ability to prioritize multiple projects and meet tight deadlines.
• Proven track record of discretion, confidentiality, and professional composure in high-pressure situations.
• Strong communication and presentation skills, with the ability to build relationships across all levels of the organization and across cultural boundaries.
• High attention to detail, adaptability, and the confidence to work independently with minimal supervision.
• Demonstrated initiative, resourcefulness, and ability to handle ambiguity effectively.
• Flexibility to occasionally work outside standard business hours to accommodate European time zones.
• Availability for occasional travel within Ontario (up to ~10%).
• Willingness to work overtime as needed to meet critical deadlines.
• This is a flex hybrid work structure, where employees can work both remotely and on-site. However, please note all hybrid work arrangements are subject to the terms and conditions of our hybrid work policy as may be amended from time to time.

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

We believe that the best results are created in a diverse and inclusive environment.

Therefore, all qualified applications will be considered for employment regardless of age, race, religion, gender (identity), sexual orientation, national origin or disability.

PowerCo Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.