Executive Assistant

Guelph CHC; Guelph; On-site; CAD 40,000 - 55,000; Part time

Job summary

A community health center in Guelph is seeking an Executive Assistant to provide administrative support to the senior leadership team. The ideal candidate will have post-secondary education and 3-5 years of experience in office administration, alongside advanced Microsoft Office skills. Responsibilities include filing, correspondence, and managing scheduling for meetings. This position is part-time, contractual, and focused on health equity.

Qualifications

• 3-5 years of proven experience in office or business administration.
• Experience working with community boards of directors, management teams.

Responsibilities

• Provide executive administrative services to the senior leadership team.
• Maintain a central corporate filing system including a standardized documentation system.
• Provide support for the leadership team and board of directors.

Skills

Advanced computer skills including Microsoft Office suite

Effective written and oral communication skills

Effective time management

Decision making and organizational skills

High level of confidentiality

Critical thinking and problem solving

Education

Post-secondary education relevant to this position

Job description

Job Title: Executive Assistant

Program Area: Corporate

Hours/Week: 28 hours per week

Employment Status: 6 months contract with possibility of extension

What We Live By:

• Our Vision: A community without barriers to health and wellbeing.
• Our Mission: We work with our community to promote and sustain health and wellbeing for all.
• Our Values: Compassion, Social Justice, Courage, Integrity, Adaptability.

Guelph Community Health Centre prioritizes people who face barriers to health and accessing services, and people who identify as:

• Homeless or at risk of homelessness
• Living on low income
• newcomers to Canada with language barriers
• Having moderate to severe mental health and/or addiction issues
• Having moderate to severe disabilities
• Indigenous First Nations, Inuit and Métis
• Black, mixed race and racialized populations
• Experiencing intersectional oppression
• 2SLGBTQIA+
• Vulnerable children and their families experiencing conflict, isolation or attachment struggle

The Executive Assistant will provide administrative and executive support to members of the senior leadership team.

PRINCIPAL JOB DUTIES:

• Provides executive administrative services to the senior leadership team including filing, drafting of correspondence and reports, travel and meeting arrangements, and calendar management
• Maintains and enhances a central corporate filing system (both paper & electronic) including a standardized documentation system.
• Provides support for the leadership team and board of directors, including minute taking, preparation of agendas, and making arrangements for scheduling of meetings
• Helps manage agency’s accreditation process
• support maintenance of agency’s policies and procedures
• Maintains and supports development of efficient computerized databases related to corporate functions, such as membership, client and agency lists
• Provides support for the management team during special projects and events

KNOWLEDGE, SKILLS & ABILITIES:

• Post-secondary education relevant to this position
• Three – five years of proven experience in office or business administration
• Advanced computer skills including Microsoft Office suite
• Experience working with community boards of directors, management teams
• Effective written and oral communication skills
• Effective time management, decision making and organizational skills
• High level of confidentiality
• Critical thinking and problem solving

We know that experience comes in many forms. If you have some of these qualities and are excited about this opportunity, then we want to hear from you. Please visit our website www.guelphchc.ca and apply using the online application tool. In your application, please include a resume and cover letter outlining how your skills, qualifications, and experience meet the position requirements.

Guelph Community Health Centre is committed to employment equity and encourages applications from all qualified candidates, including individuals from priority populations who may identify as 2SLGBTQIA+, persons with disabilities, Indigenous, First Nations, Inuit and Metis individuals, and members of Black and other racialized communities.

We thank, in advance, those who apply, but will contact only those who qualify for interviews.

If at any stage in the selection process you require accommodation, please let us know the nature of the required accommodation.

We require that all finalist applicants undergo a Criminal Record Check and Vulnerable Sector Screen through their local Police Services Branch prior to start date.