Coordonnateur.trice - Soutien aux chercheurs

Mila - Institut québécois d'intelligence artificielle; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

Un institut renommé en IA situé à Montréal recherche un(e) support administratif pour aider des chercheurs. Cette position nécessite un diplôme de baccalauréat, au moins 5 ans d'expérience et un bilinguisme en français et anglais. Le candidat idéal doit être proactif et capable de gérer des priorités dans un environnement dynamique. Avantages incluent une assurance santé complète, des horaires flexibles et un environnement de travail inclusif.

Benefits

Programme d'assurance groupe complet

Programme d'aide aux employés et à la famille

Planning flexible

Environnement de travail inclusif

Qualifications

• Minimum 5 ans d'expérience pertinente.
• Minimum 2 ans d'expérience dans un environnement académique ou de recherche.
• Capacité à travailler de manière autonome.
• Compétences en résolution de problèmes.

Responsibilities

• Coordination entre les parties prenantes.
• Gestion proactive du calendrier.
• Gestion des rapports de dépenses.
• Organisation d'événements.
• Suivi du progrès des étudiants.

Skills

Anticipation des besoins

Proactivité

Gestion des priorités

Curiosité pour l'IA

Bilinguisme (Français et Anglais)

Education

Diplôme de baccalauréat

Tools

Google Suite

CVC (Canadian Common CV)

Job description

À propos de Mila

Fondé par le professeur Yoshua Bengio de l’Université de Montréal, Mila rassemble des chercheurs spécialisés en intelligence artificielle et plus précisément en apprentissage automatique, apprentissage profond et apprentissage par renforcement. Reconnu mondialement pour ses importantes contributions au domaine de l’apprentissage profond, Mila s’est particulièrement distingué dans la modélisation du langage, la traduction automatique, la reconnaissance d’objets et les modèles génératifs. Depuis 2017, Mila est le fruit d’une collaboration entre l’Université de Montréal et l’Université McGill, en lien étroit avec Polytechnique Montréal et HEC Montréal.

Mila s’est donné pour mission d’être un pôle mondial d’avancées scientifiques qui inspire l’innovation et l’essor de l’intelligence artificielle (IA) au bénéfice de tous.

Pour en connaître davantage, veuillez consulter https://mila.quebec/.

Description du mandat :

Reporting to the Director, Academic Affairs and Administrative Research Support, you will provide proactive and autonomous administrative support to a group of Mila researchers. This role involves anticipating needs, taking initiatives, and managing the administration and logistics of the researchers' activities. You will play a key role in the smooth operation of the laboratory by monitoring deadlines and ensuring rigorous follow-ups within our ecosystem.

Mandate Description :

Reporting to the Director, Academic Affairs and Administrative Research Support, you will provide proactive and autonomous administrative support to a group of Mila researchers. This role involves anticipating needs, taking initiatives, and managing the administration and logistics of the researchers' activities. You will play a key role in the smooth operation of the laboratory by monitoring deadlines and ensuring rigorous follow-ups within our ecosystem.

Duties and responsibilities :

• Coordination : Coordinate between the various stakeholders who interact daily with the research group (universities, students, external collaborators, internal partners, etc.).
• Proactive Calendar Management : Proactively and autonomously manage the researcher's entire calendar, understand their priorities, and independently resolve scheduling conflicts.
• Financial Management : Manage the expense reporting process according to deadlines. Track and resolve issues related to payments and transfers, collaborating with other Mila teams as needed. Follow the payment rules and processes of the lab and Mila.
• Correspondence and CV : Anticipate deadlines for updating the CCV (Common Canadian CV) and ensure its consistency. Write letters with a certain level of complexity for researchers (e.g. letters for the CAQ).
• Event Organization : Provide support in planning various events (invitations, logistics, catering, or creating agendas). Liaise with other Mila teams.
• Grant Administration : Gather information for grant applications. Coordinate the preparation of documents and ensure deadlines are met.
• Student-Researcher Support : Proactively track student progress, coordinate academic records, and monitor key milestones for the entire lab.
• Communication and Liaison : Communicate effectively and closely with internal and external partners. Update the researcher's website. Initiate contacts with stakeholders in the laboratory's various projects.
• Perform various administrative tasks to ensure the smooth running of the Administrative Support for Research team and its services to researchers.

Duties and responsibilities :

• Coordination : Coordinate between the various stakeholders who interact daily with the research group (universities, students, external collaborators, internal partners, etc.).
• Proactive Calendar Management : Proactively and autonomously manage the researcher's entire calendar, understand their priorities, and independently resolve scheduling conflicts.
• Financial Management : Manage the expense reporting process according to deadlines. Track and resolve issues related to payments and transfers, collaborating with other Mila teams as needed. Follow the payment rules and processes of the lab and Mila.
• Correspondence and CV : Anticipate deadlines for updating the CCV (Common Canadian CV) and ensure its consistency. Write letters with a certain level of complexity for researchers (e.g. letters for the CAQ).
• Event Organization : Provide support in planning various events (invitations, logistics, catering, or creating agendas). Liaise with other Mila teams.
• Grant Administration : Gather information for grant applications. Coordinate the preparation of documents and ensure deadlines are met.
• Student-Researcher Support : Proactively track student progress, coordinate academic records, and monitor key milestones for the entire lab.
• Communication and Liaison : Communicate effectively and closely with internal and external partners. Update the researcher's website. Initiate contacts with stakeholders in the laboratory's various projects.
• Perform various administrative tasks to ensure the smooth running of the Administrative Support for Research team and its services to researchers.

Profile required :

• Bachelor's degree.
• Minimum of 5 years of relevant experience.
• Minimum of 2 years of experience in an academic or research environment.
• Strong ability to anticipate needs, proactivity, and autonomy.
• Excellent problem-solving and priority management skills.
• Curiosity about artificial intelligence and a demonstrated interest in integrating it into your work processes.
• Ability to understand and respond constructively to diverse points of view, even under pressure.
• Rigorous, detail-oriented, and critical thinker.
• Bilingualism essential (French and English), both oral and written, due to interactions with our academic community and partners.
• Proficiency with the CVC (Canadian Common CV) platform.
• Knowledge of the Google suite.

Benefits :

• The opportunity to contribute to a unique mission with a major impact;
• A comprehensive group insurance program (health, dental, disability, life, travel and extended benefits);
• An employee and family assistance program;
• Access to a telemedicine service;
• A vacation policy offering a base of 20 days of vacation upon hiring;
• A retirement savings plan with a minimum employer contribution of 4%;
• A generous flexible package allowing you to tailor your benefits to what contributes to your well-being. You can select and combine options to suit your needs, including lifestyle credits, enhanced insurance, extra vacation days and enriched pension contributions;
• Flexible working hours, a summer schedule and the possibility of telecommuting;
• A work environment in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation;
• A team of passionate experts in their field;
• A collaborative and inclusive work environment.

Good reasons to work at Mila :

• The opportunity to contribute to a unique mission with a major impact;
• A comprehensive group insurance program (health, dental, disability, life, travel and extended benefits);
• An employee and family assistance program;
• Access to a telemedicine service;
• A vacation policy offering a base of 20 days of vacation upon hiring;
• A retirement savings plan with a minimum employer contribution of 4%;
• A generous flexible package allowing you to tailor your benefits to what contributes to your well-being. You can select and combine options to suit your needs, including lifestyle credits, enhanced insurance, extra vacation days and enriched pension contributions;
• Flexible working hours, a summer schedule and the possibility of telecommuting;
• A work environment in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation;
• A team of passionate experts in their field;
• A collaborative and inclusive work environment.

We want to know you :

At Mila, diversity is important to us. We value a work environment that is fair, open and respectful of differences. We encourage anyone who wants to work in an ecosystem that is constantly evolving and stimulated to contribute to the application and definition of a healthy and inclusive culture, to apply.

Please note that only selected candidates will be contacted.