Construction Coordinator

TEEMA; Vancouver; On-site; CAD 60,000 - 70,000; Full time

Job summary

A leading real estate development firm in Vancouver seeks an Administrative Support to join their Construction team. This role involves handling invoice processing, maintaining project records, and assisting with general administrative tasks. The ideal candidate will have strong administrative skills, attention to detail, and the ability to manage multiple tasks effectively. A post-secondary education and proficiency in Microsoft Office are desired.

Qualifications

• 2 or more years’ experience working in an office environment.
• Ability to meet deadlines and cut-offs.
• Ability to prioritize critical items.

Responsibilities

• Attach purchase orders, check pricing, and submit billing invoices.
• Maintain electronic records for short-paid invoices and back charges.
• Support the Project Team with general administrative duties.

Skills

Strong administrative skills

Excellent communication skills

Highly detail oriented

Ability to handle multiple tasks

Education

Post-secondary diploma or degree

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Overview

Driven by a passion for detail and a tradition of excellence in design and architecture, Our client is recognized as one of Canada’s most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that they build. They’re looking for a motivated team player with a strong work ethic and high attention to detail to support the Construction team with general administration and accounts payable including coding invoices and matching them to corresponding purchase orders.

What you will be doing

• Attach purchase orders, check pricing, and submit for reconciliation all billing invoices related to the construction process
• Fill out and submit change orders for approval and signing
• Maintain electronic records for all short-paid invoices as well as back charges
• Assist with monitoring construction schedule timelines and maintain updates for the Project Team
• Support and implement company systems, policies and procedures to enable the Project Team to work effectively
• General administrative duties: typing, photocopying, scanning, sending and receiving courier packages, filing, etc.
• Organize and maintain all required Construction Department correspondence in files and binders. This includes electronic filing for all construction related documentation and drawings
• Maintain lists of project vendors, including all associated extras and change orders related to contracted trades
• Process department’s outgoing mail at end of day when required
• Order, receive and maintain organization of plans, drawings required by the department’s staff
• Correspond with trades/suppliers and consultants as required
• Reception relief when required
• Other duties as assigned

What you must have

• Education: Post-secondary diploma or degree an asset
• Experience: 2 or more years’ experience working in an office environment with strong administrative skills
• Highly detail oriented
• Ability to handle multiple tasks on multiple projects
• Ability to meet deadlines and cut-offs
• Excellent communication and inter-personal skills
• Ability to prioritize items that are critical
• Computer Skills: Strong working knowledge of Microsoft Office including Word, Excel and Outlook

Salary/Rate Range

$60,000.00 – $70,000.00

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com