Conference Production Coordinator

Generis; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading events production company in Toronto is seeking a Producer to lead speaker recruitment and agenda building for industry-focused summits. Responsibilities include conducting market research, liaising with speakers onsite, and supporting sales campaigns. Candidates should possess a University Degree and strong communication skills, with flexibility for work-from-home. This role requires travel within Europe and offers a yearly performance-based bonus up to 10%.

Benefits

Yearly bonus based on performance

Tailored training and mentorship program

Incentives and opportunity for travel

Qualifications

• Valid passport and ability to travel to the USA.
• Determination to meet production deadlines and deliver results.
• Previous events experience a bonus.

Responsibilities

• Lead agenda building and speaker recruitment efforts.
• Conduct market research on industry topics.
• Develop a coherent, commercially-driven agenda outline.
• Reach out to industry leaders for speaking opportunities.
• Support delegate and sponsorship sales campaigns.

Skills

Exceptional research and writing skills

Strong business acumen and commercial awareness

Exceptional interpersonal skills

Strong editorial capacity

Effective communication skills

Project management experience

Education

University Degree

Job description

Overview

Production is at the very heart of what we do, and our commitment to each market we service is to develop and deliver world class industry-focused summits. By applying meticulous and rigorous processes at every phase from inception to execution, we ensure our summits are of the highest calibre.

We are looking for the right candidate to lead our efforts; an individual possessing all of the requisite attributes, experience and commercial acumen to join the Generis team. As a producer in this challenging environment you will be responsible for working with senior professionals from leading Fortune 1000 companies.

Responsibilities

• 75-80% of your role - Agenda Building and Speaker Recruitment
• Consistently conduct market research to keep up to date on industry hot topics and trends
• Develop a contact list of potential speakers appropriate for the conference program
• Develop a coherent, commercially-driven agenda outline that addresses industry challenges, new technologies, attendee investment areas, and other relevant topics
• Creatively reaching out to industry leaders (CEOs, Presidents, VPs, SVPs, etc) through cold-calling, emailing, LinkedIn messaging etc. inviting them to attend as a speaker
• Responsible for supporting the delegate and sponsorship sales campaigns
• Responsible for agenda content and copy edits
• Maintaining speaker recruitment targets and weekly deadlines

Onsite Execution and Speaker Liaison

• Greet speakers upon arrival with utmost professionalism
• Conduct speaker venue and presentation room walk-throughs
• Liaising with AV service provider on audio and visual staging requirements and communicating this to speakers
• Creatively problem-solving any speaker related obstacles onsite
• Conducting post-presentation interviews with speakers for content pieces

Qualifications

• University Degree
• Exceptional research and writing skills
• Strong editorial capacity
• Strong business acumen and commercial awareness
• Exceptional interpersonal and client-facing skills
• Extremely effective communication skills
• Copy skills
• Determination to meet production deadlines and deliver results
• Project management experience
• Valid passport and ability to travel to the USA
• Previous events experience a bonus

Requirements & Travel

• This role is an in office position with work-from-home flexibility on Mondays / Fridays.
• There is a travel requirement for this role so all candidates must have the ability and willingness to travel within Europe up to 10x in the year.
• Candidates must have German work authorization.

Benefits & Bonuses

• Yearly bonus, based on performance, up to 10% of salary
• Top performers will fast-track their career progression into Leadership opportunities
• Incentives and opportunity for travel
• Tailored training and mentorship program
• Monthly company-wide town hall meeting with announcements, awards and social festivities

Working Hours

Monday - Thursday 8:30 AM - 5:00 PM, Friday 8:30 AM - 4:30 PM.