Client Service Associate (CSA) - Planning & Scheduling (RPT 0.6)

VON Canada; Toronto; Hybrid; CAD 20,000 - 30,000; Part time

Job summary

Join VON Canada as a Client Service Associate in Planning & Scheduling, where you'll improve community health through efficient scheduling. This role combines customer service with logistics, requiring a fast-paced, problem-solving mindset. Enjoy competitive pay, benefits, and career growth while working with a dedicated team in a part-time capacity, impacting how Canadians live.

Benefits

Competitive salaries and vacation time

Tiered Benefits (health, dental, LTD)

Defined Benefit Pension Plan

Comprehensive orientation program

Opportunities for skill development

Qualifications

• Experience in logistics or scheduling environment.
• Previous customer service experience in a contact center.
• Experience in a health care environment is an asset.

Responsibilities

• Assign client visits and manage daily scheduling.
• Respond to inquiries and process client referrals.
• Support clients and manage quality of care delivery.

Skills

Problem Solving

Customer Service

Attention to Detail

Organization

Education

High School Diploma

University/College education preferred

Office Administration Certificate or equivalent experience

Tools

MS Office

Scheduling Software (e.g., Procura)

Job description

Client Service Associate (CSA) - Planning & Scheduling (RPT 0.6)

Pay Competitive

Employment type Part-Time

Job Description

Req#: orDSmfw2?nl=1

Requisition Details :

Employment Status: Permanent, Part Time (0.6 FTE)
Program Name: Visiting Nursing
Number of Hours Bi-Weekly: 45
Work Schedule: Days, Evenings, Weekends
Union/Bargaining Unit: CUPE
On-Call: No
Hybrid Remote: Monday to Friday work in the office. Saturday, Sunday, and Holidays work remotely


Looking for a career in health care that provides you with an opportunity to make a difference in your community?

If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you. Join our Client Service Team today!

About us:

VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia. As a registered charity and not-for-profit, our organization is all about the difference we can make in people’s lives. Working at VON is more than just a job, it is a career that impacts how Canadians live.

Our Client Service Team operates 365 days per year and is provided with consistent schedules which have day shifts and an evening and weekend rotation.

What you’ll do:

• Assign client visits to nurses and home support workers using knowledge of local geography, client needs, and continuity of care while following collective agreement guidelines and established planning procedures
• Daily activities include receiving and processing client referrals and updates, responding to phone inquiries from clients, doctors, service providers, and other agencies, advanced scheduling, daily scheduling changes (i.e., sick calls, client cancelations, new client admissions), and other administrative duties
• Work closely with team members and management to ensure daily staffing levels are sufficient, and the delivery of quality client care and service are met, as well as forecasting weekly staffing needs
• Support clients, nurses, and home support workers to ensure delivery of quality care
• Work in a fast-paced environment with rapidly changing priorities while meeting daily and weekly scheduling deadlines
• Ensure that confidential information relating to clients, work colleagues, suppliers, and VON’s operations are properly protected and not disclosed to third parties
• Other duties/tasks as assigned by manager

What we offer you:


• Competitive salaries and vacation time
• Tiered Benefits (health, dental, LTD) & an Employee Assistance Program for eligible employees
• Defined Benefit Pension Plan with company contribution for eligible employees
• Comprehensive orientation program
• Opportunities for skill development, eLearning, and career advancement
• Experience with new health care technology such as CellTrak and Procura
• Be part of a health care team that provides support to people in your community and frontline workers

What you need:

• University/College education preferred, High School Diploma required
• Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset
• Proficiency with MS Office programs, Outlook, faxing software, and database management
• Experience in a logistics or scheduling environment and experience with scheduling software such as Procura is an asset
• Experience in a health care environment is an asset
• Previous customer service experience in a contact center environment is considered an asset
• Experience in a unionized environment is considered an asset
• A current and original copy of a satisfactory Criminal Records Check is required upon the start of your employment
• The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you require accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details.

Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

Other commonly searched for terms: Administrative Assistant, Medical Office Administrative Assistant, Clerk, Scheduling Clerk, Scheduler

About the company

VON (Victorian Order of Nurses) is Canada's largest, national, not-for-profit, charitable home and community care organization. Support us today! www.GiveToVON.ca

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at [e-mail] or 407-000-0000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at [e-mail] or 407-000-0000.