Bookkeeper / Administrative Assistant

Arab Community Centre of Toronto; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A community service organization in Toronto is seeking a full-time Bookkeeper / Administrative Assistant to manage essential accounting and administrative tasks. The ideal candidate will have experience with QuickBooks, payroll processing, and strong organizational skills. This role is critical for maintaining financial records and ensuring smooth operations within the organization.

Benefits

Paid time off

Qualifications

• At least one year of accounting or bookkeeping experience.
• Working knowledge of accounting principles and financial statements.
• Experience with payroll software is a strong asset.

Responsibilities

• Perform daily accounts payable and accounts receivable tasks.
• Process and track Cheque Requisitions and Purchase Requests.
• Prepare bi-weekly payroll and input journal entries.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Excel

Self-starter

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks Desktop (QBD)

Dayforce (Ceridian)

Microsoft 365

Job description

Overview

About The Arab Community Centre of Toronto (ACCT): ACCT, registered in 1974, is a not-for-profit charitable organization. We are non-political and non-sectarian. Our mission is to empower individuals, families, and communities to lead informed, productive, and culturally sensitive lives. As a non-profit model of excellence, we honour our Arab Canadian heritage through community building and service to all people of all backgrounds.

Position Overview:

ACCT is seeking a full-time Bookkeeper / Administrative Assistant to join our team in Etobicoke. In this role, you will provide essential accounting support to the Finance Manager and administrative support to the HR & Operations Manager, specifically with accounting-related documentation. You will play a key part in maintaining our financial records and ensuring the smooth flow of financial information across the organization.

Responsibilities

• Perform daily accounts payable and accounts receivable tasks.
• Process and track all Cheque Requisition and Purchase Request Forms, ensuring all necessary supporting documentation is maintained and are aligned with the company financial policies.
• Communicate with vendors, payees, and department Managers to follow up on missing documents or pending matters.
• Prepare and process all bill payments including utilities via cheque or electronic fund transfer payments (RBC PayEdge).
• Accurately input all transactions into QuickBooks Desktop (QBD).
• Prepare bi-weekly Time Sheets for department Managers’ approval.
• Process bi-weekly payroll in Dayforce/Ceridian and input payroll journal entries into QuickBooks.
• Reconcile credit card charges to ensure accuracy and identify any discrepancies.
• Maintain and regularly update the list of vendors and participants who received over $500 in payments for the calendar year.
• Assist the Finance Manager in uploading the annual T4As to the CRA portal.
• Assist the Finance Manager in the health benefits administration of the agency.
• Provide administrative support to the HR & Operations Manager by managing and organizing accounting-related documentation.
• Prepare monthly year-to-date actual spending reports versus annual budgets for various funders.
• Ensure all accounting files are up to date and all documents are signed off by the Executive Director.
• Assist with inventory management tasks.
• Perform other duties as assigned to support the team.

Qualifications

• A Bachelor's degree in Accounting or Finance is preferred.
• At least one year of accounting or bookkeeping experience.
• Working knowledge of accounting principles, financial statements, and accounting systems.
• Proficiency in Microsoft 365 (Outlook, SharePoint, One Drive, Teams, Word, PowerPoint) with intermediate skills in Excel.
• Experience with QuickBooks Desktop (QBD) is preferred; experience with other accounting software is a strong asset.
• Experience with Dayforce (Ceridian) is preferred; experience with another third-party payroll software is a strong asset.
• Strong organizational skills with a keen attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills in English.
• A self-starter who can work independently as well as part of a team.
• A high level of professionalism and the ability to handle sensitive financial information with utmost discretion and confidentiality.

Details

• Job Types: Full-time, Fixed term contract
• Contract length: 50 weeks
• Pay: From $24.00 per hour
• Expected hours: 35 per week
• Work Location: In person
• Application deadline: 2025-09-19

Benefits:

• Paid time off