Assistant to the Operations Manager

Vaco by Highspring; Okotoks; On-site; CAD 60,000; Full time

Job summary

A leading operational solutions provider in Okotoks is looking for an Operations Manager Assistant to support daily planning, scheduling, and teamwork across departments. Ideal candidates will have 2-3 years of relevant experience and demonstrate strong organization, communication skills, and Microsoft Office proficiency. Responsibilities include preparing operational reports, compliance support, and inventory control. This permanent position offers a salary of $60,000 per year with some flexibility depending on experience.

Qualifications

• Minimum of 2-3 years of experience in an Administrative Assistant or similar role.
• Strong organizational and multitasking skills, able to manage competing priorities.
• High proficiency in Microsoft Office, including advanced Excel functions.

Responsibilities

• Support daily operational planning and workflow coordination.
• Act as a liaison between sales, warehouse, and logistics teams.
• Prepare operational reports and KPIs for management review.

Skills

Organizational skills

Multitasking

Microsoft Office proficiency

Communication skills

Tools

Sage 300

ERP systems

Job description

Job Title

Operations Manager Assistant

Job Type

Permanent position, 5 days on-site, Okotoks, AB.

Job Salary

$60,000 / Year (Potential for a bit of flexibility depending on experience)

About the Opportunity

• Support daily operational planning, scheduling, and workflow coordination in collaboration with operations leadership
• Act as a liaison between sales, warehouse, logistics, and compliance teams to ensure smooth operational execution
• Prepare operational reports, KPIs, and supporting documentation for management review and decision-making
• Support compliance with all applicable Canadian firearms laws, regulations, and regulatory standards
• Assist in maintaining valid business firearms licences, customer eligibility verification, and related regulatory records
• Ensure accurate recordkeeping for firearms and ammunition transactions, including traceability, audits, and inspections
• Review and support order processing to ensure regulatory compliance prior to shipment, including required documentation
• Assist with returns, transfers, discrepancies, and credits in accordance with legal and compliance requirements
• Support inventory control activities, including tracking, reconciliation, cycle counts, secure storage, and access controls
• Coordinate compliant inbound and outbound logistics, support SOP development, identify operational or compliance risks, and assist with employee training coordination

About You

• Minimum of 2-3 years’ experience in an Administrative Assistant or similar administrative support role
• Strong organizational and multitasking skills, with the ability to manage competing priorities
• High proficiency in Microsoft Office, including advanced Excel functions such as Pivot Tables and VLOOKUPs
• Strong verbal and written communication skills
• Experience in a retail or wholesale distribution environment considered an asset
• Experience using Sage 300 or a similar ERP system considered an asset