Architect (Contract Administration)

University of Toronto; Toronto; On-site; CAD 106,000 - 125,000; Full time

Job summary

A leading Canadian university in Toronto is seeking a licensed architect with at least 5 years of experience to lead renovation projects across its campus. The position involves contract administration and significant interaction with project teams, architects, and various stakeholders to ensure successful project delivery. Expertise in managing CCDC2 contracts and experience in complex renovation projects like wet labs are essential. This full-time role offers a competitive salary and an opportunity to enhance the built environment for the academic community.

Qualifications

• Minimum of 5 years’ experience after licensure, focused on renovations and institutional work.
• Experience with comprehensive construction review and contract administration.
• Expertise in administration of CCDC2 contracts required.

Responsibilities

• Lead the Contract Administration phase of projects.
• Perform site reviews and maintain meticulous records.
• Administer the contract, monitor progress, and report on conformance.

Skills

Organizational skills

Written and verbal communication

Diplomacy and discretion

Education

Licensed Architect registered with Ontario Association of Architects

Tools

Revit

AutoCAD

MS Office

Job description

Date Posted: 12/19/2025
Req ID: 46488
Faculty/Division: Capital Projects
Department: Prop Mgmt Design&Constr-11
Campus: St. George (Downtown Toronto)
Existing Vacancy: Yes

Description:

This is a unique opportunity for a licensed architect, with at least 5 years of experience after licensure, experienced with undertaking ICI projects, to work within the University’s Department of Design & Engineering, UPDC, an in-house department providing full architectural consulting services to the University completing a diverse range of renovation project types within a similarly diverse range of campus buildings. The department’s goal is to create innovative solutions to the challenges of incorporating new and changing needs within existing infrastructure, ultimately contributing to the University’s mission of enriching the built environment for students, faculty, and staff. This position enhances the team’s ability to realize this goal.

Under the general direction of the Director, Design & Engineering, this position will be a key member of the team and will mainly be focused on leading the Contract Administration phase of projects, acting as the main point of contact for all construction phase activities. This position will resolve design and construction related issues, seeking involvement of the Project Architect as required. Additionally, this position may be assigned the role of Project Architect on select projects, affording an opportunity to lead projects from inception to completion. Project work will require extensive experience in complex renovation projects including wet labs, experience undertaking projects in occupied buildings and in historic buildings. This position will possess significant knowledge of construction systems and methods, statutes, regulations, codes, standards and significant experience administering various contract types including Design-Bid- Build (CCDC2) and some experience with Construction Management (CM) contracts.

For projects for which the position has been assigned the role of Project Architect this position will be leading the team to develop exceptional designs based on project parameters, achieving project goals through all phases from pre-design services, through construction documentation, construction site review and contract administration, to completion. For work prepared under their personal supervision and direction, the Architect will be responsible to seal and sign documents.

Your key responsibilities will include:

• Leading the Contract Administration phase of projects for projects developed and issued by the Project Architects, consulting with the Project Architects appropriately, and as required by the OAA for general review oversight.
• Performing site review, preparing and processing required documentation and maintainingmeticulous records.
• Understanding the project requirements including design, construction methods, materials, physical and financial limitations, and system performance parameters, ensuring that optimum designs are realized.
• Applying the requirements of applicable Statutes, Regulations, Codes, Standards, including applying them to changes required during construction. Liaising with the Authorities Having Jurisdiction (AHJ) at required milestones and as required by changes to the project.
• Interpreting the Contract Document and administering the contract, monitoring progress and reporting on conformance with the requirements documents.
• Maintaining effective and timely communication with the Project Architect, all team members, Project Managers, Clients and user groups.
• Preparing and processing Contract Administration documentation such as SubmittalReviews, Site Visit/Review Reports, Contemplated Change Notices, Change Orders, Site Instructions, Certificates of Payment, Deficiency Reports, and required close-out documentation.
• For projects for which this position is assigned the role of Project Architect, planning and developing exceptional projects by leading the project team from pre-design to projectcompletion.
• Determining project requirements including design, construction methods, materials, physical and financial limitations, and system performance parameters to ensure optimum designs are achieved.
• Leading the production of construction documents, coordinating the work with all subconsultants, ensuring accuracy and completeness and adhering to the project scope and requirements.

QUALIFICATIONS REQUIRED

EDUCATION

• Licensed Architect registered with Ontario Association of Architects (Member with Seal).

EXPERIENCE

• Minimum of 5 years’ experience after licensure. Experience must include comprehensive construction review and contract administration experience with a focus on renovations and institutional work and including various construction systems and complex programs such as wet labs, food services, and healthcare.
• Experience must also include comprehensive design, working drawing production experience.
• Experience must have been gained working on projects located in a cold climate.
• Expertise in administration of CCDC2 contracts required and expertise with Construction Management (CM)contracts is an asset.

SKILLS

• Exceptional organizational skills with the ability to handle multiple competing priorities simultaneously.
• Exceptional written and verbal communication.
• Ability to act with diplomacy, discretion and sound judgement at all times.

OTHER

• Proficiency in Revit, AutoCAD and MS Office applications are essential;
• Ability to use SketchUp, Photoshop and InDesign is an asset.

Closing Date:01/05/2026,11:59PM ET
Employee Group: Salaried
Personnel Subarea:PM
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone:PM 4 -- Hiring Zone: $106,705 - $124,491 -- Broadband Salary Range: $106,705 - $177,843
Job Category: Engineering / Technical