Administrative Coordinator

Stern Cohen LLP; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A prestigious accounting firm in Toronto is seeking a full-time Administrative Coordinator to provide comprehensive administrative support to partners and staff. The ideal candidate will have experience in a similar role, particularly in public accounting. Responsibilities include preparing financial statements, handling client communications, and managing reception duties. The firm offers a collaborative environment and competitive benefits.

Benefits

Culture of lifelong learning

Supportive work environment

Flex hours

Casual dress policy

Competitive compensation package

Qualifications

• Working experience in a similar role; preference for public accounting.
• Proven ability to deal with sensitive materials with discretion.
• Must be able to manage tight deadlines.

Responsibilities

• Assist with financial statement preparation.
• Prepare invoices for client billing.
• Manage reception duties.

Skills

Excellent communication skills

Time management

Teamwork

Attention to detail

Ability to deal with sensitive materials

Tools

MS Word

Excel

PowerPoint

Outlook

TaxPrep

CaseWare

Job description

Overview

Stern Cohen is seeking a full-time Administrative Coordinator to join our internal administrative team. The administrative assistant will provide accurate, timely, and responsive secretarial and administrative support to Stern Cohen’s partners and practice staff in a team environment. Stern Cohen is your opportunity for a rewarding career with an innovative and award-winning firm.

This role requires attending the office in person 3-4 days a week.

Responsibilities

• Assist Partners and Managers with financial statement preparation and production;
• Preparing invoices for client billings;
• Preparing engagement letters and other correspondence;
• Assembling personal and corporate tax returns;
• Assembling client presentation packages;
• Manage reception, incoming calls and other reception duties;
• Scanning;
• Filing and collating documents;
• Updating Taxprep re tax preparer, reviewer and partner for each T1 file;
• Sorting and updating Box Manager;
• Assist with the social committee with monthly and yearly events;
• Other responsibilities as required to support the Firm’s operations.

Qualifications

• Working experience in a similar role, with preference given to those candidates with prior experience in a public accounting firm environment;
• Excellent communication skills;
• Working knowledge of:
  • MS Word (required)
  • Other MS Programs (Excel, PowerPoint, Outlook) (required)
  • TaxPrep software familiarity
  • CaseWare familiarity
• Time management systems
• Comfortable with working with other administrators in a team setting;
• Must have experience working in a team and a client service environment;
• Must be able to deal with multiple people in a demanding environment;
• Proven ability to deal with sensitive materials with a high degree of tact and discretion;
• Strong proofreading skills and orientation to detail;
• The ability to handle tight deadlines in a fast-paced environment.

Personal Attributes

• Work together with colleagues to foster a positive and cooperative attitude;
• Project a professional image in their everyday interactions, both in person and over the telephone;
• Maintain a sense of confidentiality in handling particular situations;
• Interested in continually improving their administrative and technology skills for productivity improvement as well as personal growth.

Benefits

• Culture of lifelong learning
• Supportive and collaborative work environment
• Enthusiastic team spirit
• Flex hours to allow for work-life balance
• Dress for Your Day: casual dress policy
• Competitive and comprehensive benefits and compensation package

How to Apply

Interested applicants are kindly asked to send their resumes to [e-mail].

We thank all applicants for their interest; however, we will only contact those whose skills and experience closely match our requirements for the position.

Stern Cohen offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted regarding a job opportunity, please advise if you require accommodation.