Administrative Assistant/Receptionist

HomeLife/Cimerman Real Estate Ltd.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A real estate company in Toronto seeks an experienced Administrative Assistant to manage office activities. Responsibilities include answering calls, scheduling appointments, and providing general office support. The ideal candidate should have strong communication skills, proficiency in MS Office, and organizational abilities. Previous receptionist experience and a related degree are preferred. Join us for a thriving and supportive work environment.

Qualifications

• Experience as a receptionist is strongly preferred.
• Proficiency in MS Office (MS Word, MS Excel) required.
• Strong attention to detail and problem-solving skills needed.
• Excellent written and verbal communication skills are a must.
• Strong organizational skills with the ability to multitask.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute emails and correspondence.
• Assist in the preparation of regularly scheduled reports.
• Maintain contact lists and office policies.
• Book travel arrangements and reconcile expense reports.

Skills

Excellent communication skills

Time management

Problem-solving skills

Proficiency in MS Office

Organizational skills

Education

Bachelor's Degree or Diploma in Marketing or Business Administration

Tools

MS Excel

MS Word

Job description

Overview

We are looking for an experienced Administrative Assistant to assist with the daily office needs and manage our company’s general administrative activities. Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should be responsible and efficient, have excellent oral and written communication skills, strong time management and problem-solving skills, and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Receptionist and/or possess a Bachelor's Degree or Diploma in Marketing or Business Administration, we’d like to meet you. Ultimately, a successful Receptionist should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls


• Organize and schedule appointments.


• Write and distribute emails, correspondence memos, letters, and forms.


• Assist in the preparation of regularly scheduled reports.


• Update and maintain office policies and procedures.


• Order and receive office supplies.


• Maintain contact lists.


• Book travel arrangements.


• Submit and reconcile expense reports.


• Provide general support to visitors.


• Act as the point of contact for internal and external clients.

Requirements

• Experience as a receptionist is strongly preferred.


• Proficiency in MS Office (MS Word, MS Excel)


• Strong attention to detail and problem-solving skills.


• Excellent written and verbal communication skills.


• Strong organizational skills with the ability to multitask.