Administrative Assistant, Partner Support

Doane Grant Thornton LLP; Lethbridge; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A leading professional services firm in Lethbridge is seeking an Administrative Assistant to provide essential support to the Assurance practice. In this role, you will manage a variety of administrative tasks, including organizing client files, scheduling meetings, and liaising with clients. The ideal candidate will have 3–5 years of experience in administrative roles, strong attention to detail, and proficiency in MS Office. The firm offers profit sharing, flexible work arrangements, and various wellness benefits.

Benefits

Profit sharing

Flexible days

Wellness benefits

Work remotely from anywhere in Canada for 4 weeks

Qualifications

• 3-5 years of administrative experience in a busy professional services environment.
• High attention to detail and ability to produce high-quality work.
• Proven ability to work independently and collaboratively across teams.
• Excellent verbal and written communication; strong proofreading and formatting skills.

Responsibilities

• Assist assurance practitioners in efficiently managing their growing practices.
• Proofread and edit reports and correspondence on behalf of Partners and Managers.
• Coordinate calendars, travel arrangements, room bookings, catering, equipment and reports/documentation.

Skills

Administrative experience

Attention to detail

Organizational skills

Verbal and written communication

Education

Diploma or certificate in administrative assisting

Tools

MS Word

Excel

PowerPoint

Job description

Overview

Who We Are
You know those big cities that still feel like small towns? That’s Doane Grant Thornton. We’re a large and growing professional services firm with a community feel, employing about 3,000 people across Canada. We care about our colleagues, clients and the communities where we work and live.

As an Administrative Assistant you will provide direct administrative support in our Assurance practice to Partners, Managers and clients. The Assurance team relies on you to help ensure operational excellence and you will be a front-line contact for clients and a liaison for colleagues.

Responsibilities

• Assist assurance practitioners in efficiently managing their growing practices.
• Contribute to fostering a positive team culture by identifying opportunities to enhance work methods and relationships.
• Proactively identify and address challenges before they escalate.
• Follow up on action items and tasks to ensure completion.
• Efficiently manage electronic and paper-based client files, including filing, faxing, scanning and photocopying.
• Handle sending and receiving e-documents through secure file transfer platforms with confidentiality.
• Facilitate direct liaising with current and potential clients, CRA and other agencies as required.
• Proofread and edit reports and correspondence on behalf of Partners and Managers.
• Arrange, participate in, and take notes at meetings and conference calls; prepare materials, agendas, and presentations.
• Coordinate calendars, travel arrangements, room bookings, catering, equipment and reports/documentation.
• Actively contribute to the wider Administrative Team and support on client deliverables as needed.

Qualifications

• 3–5 years of administrative experience in a busy professional services environment with multiple projects and tight deadlines.
• Diploma or certificate in administrative assisting is an asset.
• High attention to detail and ability to produce high-quality work.
• Proven ability to work independently and collaboratively across teams.
• Strong initiative, continuous improvement mindset and openness to feedback.
• Customer-centric mindset and professional business etiquette.
• Ability to balance multiple priorities and deadlines; strong organizational skills.
• Solid business acumen, pragmatism and problem-solving skills.
• Excellent verbal and written communication; strong proofreading and formatting skills.
• Strong MS Word, Excel and PowerPoint skills; CRM experience is an asset.
• Willingness to work overtime periodically (typically March–June).

What’s in it for you?

Profit sharing, flex days, RRSP contributions, firm-wide holiday closure, wellness benefits, concierge-like benefits, and the ability to work from anywhere in Canada in the summer for 4 weeks, and more.

About our Culture

We are committed to employment equity, human rights and a respectful workplace. We welcome applications from all equity-deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. If you require accommodation during the recruitment process, please notify us by email and we will work with you to meet your accommodation needs.