administrative assistant - office

Amicus Immigration Consultants Canada Inc; Mississauga; On-site; CAD 35,000 - 45,000; Full time

Job summary

Une société de consultant en immigration recherche un(e) assistant(e) de bureau permanent pour gérer les opérations quotidiennes et fournir un excellent service à la clientèle. Le candidat idéal doit posséder un certificat d'études secondaires, des compétences en informatique, et être capable de travailler dans un environnement rapide. Des avantages tels que le stationnement gratuit sont offerts.

Benefits

Stationnement gratuit

Qualifications

• 1 à 2 ans d'expérience dans un poste similaire.
• Compétences informatiques requises.
• Capacité à travailler de manière autonome et dans un environnement dynamique.

Responsibilities

• Assurer des consultations avec le personnel et gérer les procédures.
• Coordonner le flux d'informations au sein de l'équipe.
• Évaluer et contrôler les opérations quotidiennes.

Skills

Communication orale excellente

Capacité à multitâcher

Flexibilité

Travail d'équipe

Gestion du temps

Capacité à travailler sous pression

Education

Certificat de diplômé de l'école secondaire

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

Adobe Acrobat Reader

Systèmes de courrier électronique

Job description

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 35 to 40 hours per week

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Work setting

• Consulting firm

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of work experience

• Immigration

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Payroll services

Transportation / travel information

• Own vehicle
• Willing to travel regularly
• Valid driver's licence
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Team player
• Time management
• Dependability
• Quick learner

Experience

• 1 year to less than 2 years

Other benefits

• Free parking available