Administrative Assistant / bookkeeper to the Office Manager

1239316 Ontario Limited o/a Enertron Electric; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A local electrical services company in Ottawa is seeking an administrative professional to handle payroll, manage invoices, and ensure filing systems are organized. The ideal candidate will have experience with Simply Accounting and be proficient in reconciling bank statements. This role is essential for maintaining smooth office operations.

Qualifications

• Experience in payroll processing and accounting duties.
• Familiarity with handling invoices and financial statements.
• Ability to organize and maintain filing systems.

Responsibilities

• Organize and verify time sheets for payroll.
• Collect and input supplier and client invoices.
• Prepare and review monthly supplier statements.

Tools

Simply Accounting

Job description

Responsibilities

• Organize, verify time sheets & prepare payroll input on a weekly basis.
• Verify work orders & put in job files along with other related documents.
• Assign job numbers & open job files.
• Collect & input supplier invoices & client invoices in SIMPLY ACCOUNTING.
• Using Simply Accounting log the customer payments & fill out the bank deposit book.
• Prepare & review suppliers statements on a monthly basis to have them submitted to the Office Manager for payment.
• Prepare, review & call clients for outstanding invoices that are 60 to 90 days overdue.
• Keep filing systems up-to-date, add or remove old files to be shredded, open and organize customer & supplier files.
• Answer the phones & route the calls/requests to the appropriate person.
• Assist the President, Estimator & Office Manager to locate certain documents & job files.
• Obtain Certificates of Insurance and WSIB clearance certificates for our clients upon their request while verifying their expiry dates.
• Also submit once a month the RRSP contributions.
• Attach credit card receipts to their statements & log expenses in Simply Accounting.
• Reconciling the bank statement & assist the Office Manager in preparing the HST & WSIB remittances on a monthly basis.
• Log & keep up to date the apprentice hours & banked hours for all employees.