administrative assistant

Government of Canada; Town of Barrhead; On-site; CAD 30,000 - 60,000; Full time

Job summary

A government body in Alberta seeks a candidate to manage daily operations, requiring strong communication skills and knowledge of MS Office. Responsibilities include planning operations and supporting staff. Applicants need a secondary school certificate and must work physically at the location without remote options.

Responsibilities

• Direct and control daily operations.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Set up and maintain manual and computerized information filing systems.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Judgement

Organized

Client focus

Reliability

Time management

Quick learner

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Electronic mail

Spreadsheet

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail
• Spreadsheet

Additional information

• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner
• Efficient interpersonal skills
• Integrity