Administrative Assistant

Champion Home Builders, Inc.; Penticton; On-site; CAD 47,000 - 55,000; Full time

Job summary

A construction company is seeking an organized and dependable Administrative Support professional. The role involves assisting with sales and warranty support, marketing materials, and HR tasks. Ideal candidates will have at least 2 years of relevant experience, strong Microsoft Office skills, and excellent communication abilities. A proactive, detail-oriented mindset is crucial for success in this position. The salary range is CA$47,000.00 - CA$55,000.00 per year.

Qualifications

• Minimum 2 years' experience in an administrative, HR, sales, or marketing support role.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel).
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with order entry, scheduling, invoicing, and distribution of memos.
• Create marketing material, coordinate announcements, and manage event logistics.
• Provide onboarding documentation and assist with employee communications.
• Manage document lifecycle including receipt, review, indexing, naming, storage.
• Maintain accurate records and organize meetings.

Skills

Communication

Organization

Attention to detail

Microsoft Office proficiency

Proactive mindset

Tools

SharePoint

OneDrive

Microsoft Teams

Job description

Who You Are

You're a dependable, highly organized professional with a talent for communication and coordination. You take pride in supporting others, keeping tasks on track, and ensuring nothing slips through the cracks. Whether you're scheduling meetings and factory tours, assisting with marketing materials, or supporting the sales team, you bring energy, a positive mindset, and a proactive approach to every task.

Key Responsibilities

• Sales & Warranty Support: Assist with order entry, scheduling, invoicing, and distribution of memos to retail customer.
• Marketing Support: Assist with creation of marketing material, coordinate internal announcements, social media content, and event logistics.
• HR Support: Provide onboarding documentation, assist with employee communications, and coordinate internal staff events.
• Document Management: Manage the full document lifecycle, including receipt, review, indexing, naming, storage, distribution, and archiving.
• Administration: Maintain accurate records, handle data entry, organize meetings, prepare reports, and compile team updates.
• Front Desk Support: Answer phones, manage mail, greet visitors, and assist with general reception tasks as needed, including management of office supplies.
• Process Improvement: Identify opportunities to streamline document management and administrative processes, maintain SOP documents.

Qualifications

• Minimum 2 years\' experience in an administrative, HR, sales, or marketing support role.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel); familiarity with EDMS platforms (SharePoint, OneDrive, Teams) and basic graphic or social media tools is a plus.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Friendly, professional, and collaborative with a team-first attitude.
• Discreet and trustworthy when handling confidential information.
• Positive, proactive, and eager to learn.
• Reliable with a strong attendance record and ability to adapt to shifting priorities.

What We're Looking For

• Service-Oriented: You love helping others and take initiative to support wherever needed.
• Proactive: You stay ahead of deadlines and anticipate needs without being asked.
• Detail-Driven: You double-check your work and ensure data accuracy.
• Creative & Communicative: You can draft a great email, plan a fun event, or support a campaign.
• Team-Oriented: You contribute to a culture of support, accountability, and fun.

Pay

CA$47,000.00 - CA$55,000.00 per year