administrative assistant

Overview

Languages: English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Experience

7 months to less than 1 year.

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

1. Coordinate the flow of information within the team
2. Open and distribute mail and other materials
3. Plan and control budget and expenditures
4. Plan and organize daily operations
5. Determine and establish office procedures and routines
6. Schedule and confirm appointments
7. Answer telephone and relay telephone calls and messages
8. Answer electronic enquiries
9. Compile data, statistics and other information
10. Order office supplies and maintain inventory
11. Set up and maintain manual and computerized information filing systems
12. Type and proofread correspondence, forms and other documents
13. Perform data entry
14. Provide customer service
15. Work with the marketing department to understand and communicate marketing messages to the field
16. Maintain and manage digital database
17. Administrative and office activities
18. Perform basic bookkeeping tasks
19. Manage accounts payable
20. Verify accuracy and completeness of data
21. Assess client’s needs and resources to recommend the appropriate goods or services
22. Document and prepare invoices and work orders
23. Organize tasks to accomplish the work

Experience and Specialization

Area of Specialization

1. Invoices
2. Accounting
3. Customs services

Additional Information

Work Conditions and Physical Capabilities

1. Ability to work independently
2. Fast-paced environment
3. Attention to detail
4. Work with minimal supervision

Personal Suitability

1. Ability to multitask
2. Excellent oral communication
3. Excellent written communication

Benefits

Health Benefits

1. Dental plan
2. Health care plan
3. Vision care benefits

Financial Benefits

1. Life insurance

Other Benefits

1. Wellness program