Accounts Receivable and Administration

Waterford Search Selection Advisory; Vaughan; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading manufacturer in York Region, Vaughan, is seeking an Accounts Receivable Specialist. Responsibilities include processing customer invoices, monitoring accounts, and negotiating payment arrangements. Candidates should have over 2 years' experience in accounts receivable and be highly proficient in MS Office. Benefits include casual dress, dental care, and paid time off.

Benefits

Casual dress

Company events

Dental care

Disability insurance

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Qualifications

• 2+ years of experience performing accounts receivable functions including invoicing.
• Highly proficient in MS Office, especially MS Excel and MS Outlook.
• Ability to manage multiple priorities and work with all levels of management.

Responsibilities

• Process and distribute accurate customer invoices in a timely manner.
• Monitor clients' accounts to identify outstanding balances and follow up on overdue payments.
• Negotiate payment arrangements with clients when necessary to facilitate timely collections.

Skills

Accounts receivable

MS Excel

MS Outlook

Multi-tasking

Job description

Overview

A leading manufacturer is looking for candidates that would like to work in a modern, clean manufacturing plant.

Responsibilities

• Process and distribute accurate customer invoices in a timely manner.
• Monitor clients accounts to identify outstanding balances and follow up on overdue payments.
• Post payments accurately to clients’ accounts.
• Prepare daily invoice transactions and email them to management.
• Prepare regular accounts receivable aging reports to follow up with clients’ overdue payments.
• Work with shipping department, customer service and sales department to resolve billing issues.
• Respond professionally and promptly to customer inquiries regarding invoices and payments.
• Negotiate payment arrangements with clients when necessary to facilitate timely collections.
• Process pro forma invoices for prepaid orders and send them out to customers.
• Input new customers’ information in the system.
• Process credit card payments through Moneris Merchant Services and email out payment receipts to clients.
• Prepare and send out statements of accounts (SOAs) as per clients’ requests.
• Filing and photocopy duties in the office.
• Place orders for office supply online.
• Trips to the Post Office to drop off and pick up mail 2 times a week.

Requirements

• 2+ years of experience performing accounts receivable functions including invoicing.
• Highly proficient in MS Office (MS Excel and MS Outlook, in particular).
• Demonstrated the ability to manage multiple priorities.
• The ability to work with all levels of management. Preference to candidates with 2+ years of experience in a manufacturing role.

Benefits

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule

• 8 hour shift
• Monday to Friday
• Supplemental pay types: Bonus pay