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Ai & Systems Associate
Job summary
A leading investment firm based in São Paulo is seeking an experienced operations specialist to enhance internal workflows and automate processes using AI tools. This role is crucial for structuring how the firm manages information and priorities, requiring design of systems and processes for efficiency. Candidates should have 2-7 years in relevant operations roles, demonstrated experience with automation tools like Notion and Airtable, and strong written communication skills. This position offers a full-time remote work schedule with a salary of 3,400 USD.
Qualifications
- Experience in operations, analytics, or product roles, preferably in startups or tech firms.
- Demonstrated use of AI tools to enhance operational workflows.
- Strong written communication skills for effective remote work.
Responsibilities
- Design and implement AI-enabled workflows and automation for internal processes.
- Build and maintain internal knowledge management systems.
- Analyze data and metrics to support operational decisions.
Skills
Education
Tools
Job description Full Time
Remote
3.400 USD
We are leading, women-owned VC firm investing in visionary and diverse founders at the pre-seed and seed stages. We have backed 100+ startups globally, including unicorn-caliber companies, and are now making a rare strategic hire to help build the internal operating system of our boutique, technology-driven firm.
You will work directly with the Partners across AI, operations, and systems design to build scalable internal workflows, automate processes, and bring structure to how we manage information, pipeline, and priorities. This is a deep-work, systems-focused role — not sourcing or events.
Audit existing tools (email, Slack, Notion, Airtable, CRM) and identify friction points.
Build AI-powered workflows for deal triage, research, summarization, communication drafts, and meeting synthesis.
Treat AI as a practical force multiplier focused on clarity and reliability.
Build and maintain the firm's operating spine using Airtable and other AI tools.
Create schemas, tagging systems, and playbooks for pipeline, portfolio, and stakeholder tracking.
Turn partner thinking into structured, searchable knowledge bases.
Use tools like Zapier / Make and APIs to connect systems, reduce manual work, and keep data synchronized.
Maintain automations as tools and processes evolve.
Support Partners with insights for IC discussions, portfolio updates, and LP conversations.
Build simple dashboards or queries to answer recurring questions.
Own operational or strategic initiatives that increase Partner leverage (content engines, process codification, templates, checklists, event simplification).
Continuously identify opportunities to simplify, automate, and improve.
Uses AI in a structured way : workflows, prompts, systems thinking.
Knows when to rely on tools and when to think independently.
Naturally brings order to scattered information and undefined processes.
Enjoys turning chaos into documented flows usable by different work styles.
Takes vague problems and returns with structure, prototypes, and clear plans.
Communicates progress proactively and manages time autonomously.
Understands trade-offs behind tools and workflows.
Writes concise, practical documentation for non-technical teammates.
Comfortable receiving direct feedback and driving adoption of new systems.
2–7 years in operations, biz ops, product ops, RevOps, chief-of-staff, analytics, or similar roles in startups, tech, or investment firms.
Experience designing workflows / automations (Notion, Airtable, CRMs, Zapier / Make).
Demonstrated use of AI tools to transform workflows.
Comfort with data work (spreadsheets, basic queries; bonus for APIs / scripting).
Strong written communication; ability to work remote-first with high reliability.
For the right person, this role leads to :
Owning internal operating system end-to-end.
Becoming the firm's AI + systems leader.
Influencing how we run investments, portfolio support, and LP communication.
Progress will be measured by :
Systems that drive adoption and real usage.
Clear improvements in time saved and decision quality.
Ability to anticipate needs and build before things break.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.