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Job Description: Coordinator, Executive Leadership and Board Team (Brazil or Peru)

Overview: We are seeking a highly organised and proactive Coordinator, Executive Leadership and Board Team, based in Brazil or Peru, to provide critical support to our Board of Directors, Advisory Council (AC), and Executive Leadership Team (ELT). This role is pivotal to ensuring governance and leadership routines run smoothly across our global organisation. With a sharp eye for detail and a passion for enabling leadership, you will manage complex scheduling, logistics, and confidential communications across multiple time zones.

About Delivery Associates (DA):

Delivery Associates (DA) is a global social impact consultancy specialising in transforming the public sector. With over a decade of experience and a foundation in Deliverology, DA guides leaders through every phase of implementation—delivery-oriented strategy formulation, execution, and evaluation. DA partners with governments, philanthropies, and international organisations, employing actionable strategies to achieve sustainable, lasting outcomes. We are a small but global remote organisation focused on scaling impact around the world.

We believe our work is only possible through a commitment to honouring and centring a diverse range of people, experiences, and ideas, and fostering an environment that is inclusive, equitable, and empowering.

Job Description

We are currently seeking a detail-oriented operations and communications professional to join our growing Executive Office team. The Executive Office empowers our senior leaders to focus on strategy and delivery by enabling smooth operational support and governance routines.

As Coordinator, Executive Leadership and Board Team, you will play a key role in coordinating the work of our senior-most governance bodies. This includes providing administrative and logistical support to the Advisory Council and Board (20% of time), and proactive operational and communication support to the ELT (80% of time). You’ll work under the direct line management of a Board Director, with day-to-day oversight from the Chief Operating Officer (COO).

Key Responsibilities

Support to the Board of Directors / Advisory Council (20%)

• Manage the annual AC meeting calendar (virtual + in-person), including logistics, invitations, Zoom links, and scheduling with internal and external stakeholders.
• Prepare and distribute meeting papers, minutes, and agendas with exceptional attention to clarity and timeliness.
• Lead logistical coordination for the in-person AC meeting, including venue, catering, and participant communication.
• Support coordination of other governance bodies such as the Risk and Audit Committee, Remuneration Committee, and Systems Committee.
• Maintain AC/Board records on the internal Knowledge System, and assist with Management Incentive Plan (MIP) documentation.

Support to the Executive Leadership Team (80%)

• Manage scheduling across the ELT, under the leadership of the COO, to enable efficient routines across time zones.
• Serve as a point of contact for internal and external communications involving the ELT, ensuring clarity, discretion, and timely response.
• Prepare briefing documents, agendas, and follow-up actions for ELT meetings, collaborating closely with the Chief of Staff and Executive Assistant to the CEO.
• Plan and execute in-person ELT-GL meetings and partner on delivery of Town Halls, Quarterly Calls, and other leadership communications.
• Track priorities and drive progress on high-level initiatives, surfacing follow-ups and supporting materials to keep momentum.
• Schedule 1:1s between ELT, GLs, and other stakeholders, ensuring actions are logged and followed up.

Core Competencies
We work well with people who demonstrate the following competencies:

• Expert Diary & Stakeholder Management: Coordinates complex calendars across global time zones; prioritises well.
• Exceptional Organisation & Attention to Detail: Maintains high standards in document preparation and logistics.
• Advanced Communication & Listening: Listens actively and communicates clearly with senior stakeholders.
• Proactive Ownership & Problem-Solving: Anticipates needs and drives tasks to completion.
• Confidentiality & Discretion: Handles sensitive matters with professionalism and trust.
• Collaboration & Teamwork: Works supportively across teams and levels.
• Growth Mindset & Passion for Service: Continuously improves and takes initiative with enthusiasm.

Mindsets
Our teams are made up of people who are:

• Adaptable: Able to thrive in a dynamic environment.
• Accountable: Self-sufficient and reliable in a remote work setting.
• Driven: Committed to delivering high-impact work.
• Curious: Eager to learn from clients, colleagues, and partners.
• Collaborative: Team players who value diverse perspectives.
• Inclusive: Embrace all voices and backgrounds to enrich our work.

Required Skills/Experiences

• Experience: 5+ years in an Executive Assistant, Board Coordinator, or Chief of Staff-type role, ideally within professional services or consultancy.
• Professional Services Experience: Familiarity with the pace and expectations of working with senior leaders in fast-moving environments.
• Communication: Excellent written and verbal communication in English (advanced professional fluency).
• Location: Must be based in Brazil or Peru, with full right to work.
• Tools & Tech: Proficiency in tools like Microsoft Office, Zoom, Google Calendar, and internal communication platforms.

What We Offer

• Impactful Work: Collaborate with senior leadership and contribute to high-impact global projects.
• Excellent Colleagues: Join a diverse, mission-driven team that learns from each other.
• Growth Environment: Continuous learning and tailored development pathways.
• Flexibility: Fully remote work with occasional travel to company events.
• Healthy Compensation: Comprehensive benefits package aligned with the role’s impact.
• Travel Opportunities: Periodic travel to annual retreats or governance meetings.

Our Values
These values serve as an anchor, enabling us to stay true to who we are and what we stand for:

• Passion: It is all about impact.
• Excellence: Delivering to the highest standards.