Event Producer - Registration Lead

Mci Group; São Paulo; Híbrido; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A global engagement and marketing agency is hiring an Event Producer – Registration Lead in São Paulo, Brazil. The role involves managing event projects, focusing on registration, developing presentations in multiple languages, and coordinating onsite operations. The ideal candidate should have experience in event management, proficiency in Excel and PowerPoint, and strong organizational skills. This position offers medical assistance, meal vouchers, and a home office allowance, with a contract starting in May.

Serviços

Medical Assistance

Meal / Food Voucher

Physical activity and/or education allowance

Daycare assistance

Long-service awards

Qualificações

• Experience in events management and production, preferably corporate events.
• Well-organized and process-oriented.
• Ability to conduct meetings in English and Spanish.

Responsabilidades

• Manage event projects with a focus on Registration.
• Develop presentations in English, Portuguese, and Spanish.
• Coordinate onsite badge pickup operations.

Conhecimentos

Event management

Organizational skills

Advanced English

Advanced Spanish

Proficiency in Excel

Proficiency in PowerPoint

Ferramentas

Airtable

Planner

Descrição da oferta de emprego

Event Producer – Registration Lead

We are a global engagement and marketing agency that, since its founding, has helped brands, associations and non‑profit organisations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions.

We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries. More than MCI, we are MCIers! We are a company made by people, for people.

Our Values

• Diversity – encouraging the autonomy of our talent with respect, transparent leadership and dynamic and diverse teams.
• Continuous learning – inspiring moments of discovery, welcoming, recognising and promoting growth.
• Growth – always aiming for new opportunities, engagement and balance in quality of life and well‑being.
• Innovation and entrepreneurship – ensuring that each talent is seen and boosting their professional and personal development.
• Unity – motivated people united by MCI’s values and purpose, driven by passion and the will to make things happen.

Responsibilities

• Event project management focused on the Registration area: client interface, reporting, contact and management of internal and external suppliers, ensuring quality and client satisfaction, and commitment to deadlines with the team and client.
• Development of presentations (English, Portuguese and Spanish) and reports in PowerPoint; interaction and information flow with the team and client.
• Responsible for all Registration‑area matters: floorplans, staffing needs, production schedule, badge pickup and help‑desk areas.
• Ordering and securing equipment for badge pickup and help‑desk areas (lanyards, lanyard trees, trash cans, office supplies, lost & found, shred bins, etc.).
• Developing playbooks, production schedules and training documentation for the badge pickup workstream.
• Advising on ambassador staffing needs and signage plans for badge pickup areas.
• Coordinating the registration platform on shipping logistics to ensure on‑time arrival of equipment.
• Managing the session scanning workstream: compiling session‑scanning matrices, gathering ancillary event scanning needs, leading onsite session quality control with content and registration platform teams.
• Overseeing onsite badge pickup operations on setup day and event day.
• Pairing with the PM Master and other workstream leads; responsible for Registration area on three events (SP, BOG and CDMX).
• Managing quotes and internal MCI processes.
• Developing and executing the event operation plan.
• Organising and managing operations processes (schedules, check‑lists, cash flow).
• Negotiating with vendors and managing deadlines to ensure successful delivery.
• Training and leading on‑site freelancers.
• Using tools such as Airtable and Planner for task and schedule management.
• Providing suggestions and ideas to improve the project while respecting standards.
• Assisting in building and organising the operational perspective of the event.

Job Requirements

• Experience in events management, planning and production, preferably corporate events.
• Experience in Registration management.
• Proficiency in Excel spreadsheets and PowerPoint presentations.
• Advanced English and Spanish – able to conduct meetings and build presentations in both languages.
• Process‑oriented and highly organised, committed to schedules and deadlines.
• Knowledge of planning tools such as Planner.
• Lead vendor interaction and negotiation (expo and branding perspectives).
• Contract as PJ (salary + perks). Start in May.
• Home office with at least two meetings per month in the office (Morumbi region).
• Willingness to be on site during visits and event days.

Benefits

• Medical Assistance.
• Meal / Food Voucher + Home Office Allowance.
• Physical activity and/or education allowance.
• Daycare assistance.
• Long‑service awards.