Payroll Assistant jobs in United States

At Max Accelerate, we are redefining how the world’s most complex Enterprise Asset Management (EAM) projects get staffed and delivered.

For IBM Business Partners and Maximo Clients who struggle to find rare, specialized Maximo talent, Max Accelerate provides an AI-powered, platform-based solution that matches projects with hand-selected, certified Maximo experts on demand.

• We enable organizations to deploy world-class project teams in under 48 hours.
• Our clients save up to 60% compared to traditional local hiring.
• We provide access to elite Maximo talent in 150+ countries, handling all legal, tax, and compliance requirements.

Unlike generalist recruiters, we specialize only in IBM Maximo. Our mission is simple : connect the world’s best Maximo experts with the companies who need them - faster, smarter, and more cost-effectively than anyone else.

We are seeking a Talent Sourcer / Recruiter (IBM Maximo specialization) to help us grow and maintain the world’s most comprehensive database of Maximo professionals. With 4,000 - 5,000 CVs already available, this role will be key in building structured insights into our talent pool and connecting with professionals who will power our clients’ most mission-critical projects.

This position blends traditional recruiting, technical talent sourcing, and lead research - you will not only find and vet Maximo talent but also capture client decision-maker details from their project history, creating invaluable sales leads for our business.

• Candidate Engagement & Interviews
• Conduct structured interviews with Maximo professionals (functional, technical, and industry-specific experts).
• Assess experience, certifications, and project delivery track record.
• Collect key project references, technologies used, and role responsibilities.
• Data Capture & Profiling
• Record details on candidate skills, certifications, and technical expertise (e.g., MAS 9.2, Cognos, WatsonX integrations, industry solutions).
• Track availability preferences (remote, hybrid, relocation).
• Capture salary / rate expectations across different regions.
• Info Gathering Through Research
• Gather decision-maker information for references from candidates’ past project engagements.
• Log client / partner references into CRM.
• CRM & Talent Pool Management
• Maintain and update candidate records within Salesforce (or other CRM systems).
• Ensure all data is accurate, up-to-date, and categorized for fast project matching.
• Monitor and nurture relationships with high-value Maximo professionals.

• 2 - 5+ years of talent sourcing or recruiting in technical / ERP / EAM roles.
• Prior exposure to IBM Maximo, ERP, or enterprise software ecosystems is highly preferred.

• Ability to engage with candidates on technical skills (configurations, upgrades, integrations, industry modules).
• Strong interviewing skills to extract detailed project and client information.
• Excellent written and verbal communication in English (additional languages a plus).

• Highly organized in capturing and structuring candidate and lead data.
• Experience with Salesforce, Bullhorn, or similar recruiting CRM / ATS systems.

• Skilled at balancing candidate experience with business lead generation.
• Curiosity and persistence to uncover decision-maker details and map accounts for sales teams.

Comfortable working in a fast-paced, remote-first, global environment.

Self-driven, detail-oriented, and motivated to contribute to a high-growth AI-powered talent platform.

• Be part of a niche-focused, high-growth company.
• Work with a world-class network of Maximo experts and IBM’s most strategic clients.
• Develop your career at the intersection of talent sourcing, recruitment tech, and global workforce intelligence.
• Competitive compensation, growth opportunities, and the chance to impact how EAM projects are staffed worldwide.