Human Resources Assistant

Intertec Softwares Pvt Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A technology firm in Dubai seeks an experienced HR professional responsible for managing HR data, facilitating recruitment processes, and updating HR information on the company intranet. The ideal candidate will demonstrate attention to detail, strong organizational skills, and effective communication abilities. This role offers the opportunity to shape HR practices within the organization.

Qualifications

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication (verbal and written).
• Ability to handle confidential information discreetly.
• Collaborative attitude and willingness to learn.
• Problem-solving and service-oriented mindset.

Responsibilities

• Maintain and ensure accuracy of employee data within the HRMS.
• Ensure organized and accurate maintenance of employee records.
• Monitor status of manpower requisitions and coordinate recruitment processes.
• Manage job postings and coordinate contracts with external agencies.
• Update HR-related content on the company intranet.

Skills

MS Office Suite (Excel, Word, PowerPoint)

Experience with recruitment platforms

Basic knowledge of data entry and reporting tools

Document management systems

Job description

RESPONSIBILITIES (INCLUDES ALL TASKS):

1. HRMS Data Management

• Maintain and ensure 100% accuracy of employee data within the HRMS.
• Process and update records for new joiners and ensure all employee transfers and internal changes reflect in the system

3. Filing and Documentation

• Ensure complete organized and accurate maintenance of employee records in both physical and digital formats.
• Complete all documentation processes for HR activity (e.g. onboarding updates).

5. Recruitment Operations

• Monitor and track the status of manpower requisitions ensuring all necessary approvals are in place.
• Coordinate the initiation of recruitment processes in a timely manner upon requisition approval.
• Manage job postings across internal platforms company website and external recruitment vendors; coordinate contracts and service terms with external agencies.

7. Employee Information Management

• Ensure accurate and timely entry of personal educational and employment-related details for all new joiners in the HR database.

8. Intranet Content Management

• Regularly update and maintain HR-related content on the companys intranet ensuring accuracy relevance and timely publication of information.

TECHNICAL SKILLS /COMPETENCIES:

• MS Office Suite (Excel Word PowerPoint)
• Experience with recruitment platforms (e.g. Naukri LinkedIn ATS)
• Basic knowledge of data entry and reporting tools
• Document management systems for filing (physical & electronic)

SOFT SKILLS:

• High attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication (verbal and written)
• Ability to handle confidential information discreetly
• Collaborative attitude and willingness to learn
• Problem-solving and service-oriented mindset