Executive Secretary jobs in United States
Discover more opportunities than anywhere else. Find more jobs nowFront Office Agent - Emirati Talent
Minor International
Global Executive Assistant & Office Manager (Hybrid)
High Street Resources
Connect with headhunters to apply for similar jobsDubai Front Desk & Admin Assistant (Temporary)
Reap HR Consultancy
Regional Admin Assistant - Travel, Meetings & HR Support
International Schools Partnership
UAE National Administrative Specialist: Calendar & Events
Egis Group
Bilingual Executive & Personal Assistant (Finnish/English)
P2P
Luxury Hotel Receptionist - Guest Services & Admin
Rixos Hotels
Dubai Real Estate Admin Assistant: Support & Listings
Caliberly
UAE Admin & Receptionist — Data, Scheduling, Reports
United Al Saqer Group
Executive Personal Assistant to VP of Projects
Mackenzie Jones
Office Administrator (Local Nationals only)
Enerflex Ltd.
Strategic Admin Assistant: Travel & HR Support
Skills Hub Recruitment Solutions
Receptionist/Admin
Dalma Ayurvedic Treatment & Wellness Centre
Administrative Assistant
Job summary
A global company in Dubai is seeking an Administrative Coordinator to manage meeting logistics, support HR functions, and handle administrative tasks. Candidates should possess a High School Diploma and intermediate MS Office proficiency. Preferred qualifications include a Bachelor's degree and previous administrative experience. This role requires excellent communication, organizational skills, and the ability to manage multiple priorities.
Qualifications
- High School Diploma or equivalent required.
- Intermediate MS Office skills necessary.
- 1 year of administrative experience is preferred.
Responsibilities
- Coordinate meeting logistics and manage financial administrative tasks.
- Support HR activities including hiring and onboarding.
- Create and manage SharePoint sites and shared drives.
Skills
Education
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
- Pull reports and information from Ecolab systems
- Calendar management across time zones
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Provide support with HR related items including hiring, on‑boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
- Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
- Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
- Create, organize and manage various SharePoint sites and shared drives
- High School Diploma or equivalent
- Intermediate proficiency in MS Office (Outlook, Excel, PPT)
- Immigration sponsorship is not available for this position
- Bachelor’s degree
- 1 year of administrative experience
- Ability to successfully manage multiple, competing priorities to meet deadlines
- Excellent verbal and written communication skills, with a strong customer service focus
- Organizational skills and attention to detail
- Ability to anticipate needs, be resourceful, and use sound judgment and tact
- Critical thinking, analytical, and problem solving skills
- Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
- Ability to work independently, as well as collaborate in a team environment
- Reliability, flexibility and approachability
- Process oriented, adaptable, reliable, flexible and approachable
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.