Office Manager

GG Selection; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading organization in Dubai is seeking an experienced Office Manager to oversee administrative operations and provide executive-level support. This role includes coordinating meetings, managing travel arrangements, and ensuring office efficiency. The ideal candidate will have a Bachelor's degree, at least 5 years of experience, and strong communication skills. Arabic proficiency is an advantage.

Qualifications

• Minimum 5 years’ experience in office management or administration.
• High level of professionalism, confidentiality, and attention to detail.

Responsibilities

• Prepare, record, and circulate accurate Minutes of Meetings (MOM).
• Coordinate meetings and manage calendars.
• Handle travel arrangements including itineraries and bookings.
• Oversee office administration and vendor coordination.
• Manage confidential correspondence and documents.

Skills

Excellent English communication skills

Strong organizational abilities

Time management

Multitasking

Proficiency in Microsoft Office Suite

Strong interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Job description

A leading organization in Dubai is seeking a proactive and highly organized Office Manager to oversee administrative operations and provide executive-level support to management. The successful candidate will ensure efficient office operations, coordinate meetings and travel arrangements, manage documentation, and maintain confidentiality at all times.

Responsibilities

• Prepare, record, and circulate accurate Minutes of Meetings (MOM) and track action points to completion.
• Coordinate meetings and manage calendars, ensuring timely scheduling, reminders, and logistics.
• Handle travel arrangements, including itineraries, visas, hotel bookings, and expense claims.
• Oversee office administration, including supplies, maintenance, and vendor coordination.
• Manage confidential correspondence and exercise discretion in handling sensitive information.
• Draft and review professional communications, memos, and reports for management.
• Ensure compliance with internal policies, procedures, and record management systems.
• Support management with report preparation, presentations, and meeting materials.
• Contribute to continuous improvement of office efficiency and administrative processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years’ experience in office management or administration.
• Excellent English communication skills (Arabic an advantage).
• Strong organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, confidentiality, and attention to detail.
• Strong interpersonal skills and ability to coordinate across departments