HR & Admin Assistant

iTech Engineering Consultancy; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consultancy firm based in Abu Dhabi is seeking an HR & Admin Assistant. The role involves providing support to the HR department, managing office tasks, and ensuring effective communication. Candidates should have at least 3 years of relevant experience and strong knowledge of HR practices and communication skills. This position offers a collaborative environment and is ideal for those looking to further their HR career.

Qualifications

• Minimum 3 years in an HR/Admin/Document controlling/Coordinating role.
• Arabic language skills would be a plus.
• Ability to work cooperatively and collaboratively.

Responsibilities

• Provide front desk and general office support.
• Maintain supplies inventory and manage equipment.
• Assist HR Department in recruitment and employee onboarding.

Skills

Effective written and verbal English communication skills

Good knowledge of HR practices

Ability to multitask

Strong knowledge of Google Suite

Strong knowledge of MS Office

Job description

Job Title: HR & Admin Assistant

Reports to: HR & Admin Manager

Job Description Summary

The HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

General Responsibilities

• Front Desk office and general office support
• Greet guests and provide them with superb customer service
• Answer all client questions and incoming calls
• Redirect phone calls to the appropriate department and takedown messages
• Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
• Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms
• Maintain relevant databases when necessary
• Assist the HR & Admin Manager with daily tasks
• Liaise with PRO for daily tasks
• Handle work permit, visa processing documents and applications in coordination with the PRO
• Point of contact for Etisalat, ADDC, Du, etc.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
• Monitor and maintain the offices cleanliness and etiquette.
• Execute tasks and provide continuous support to HR & Admin Manager
• Prepare the monthly timesheet for payroll purpose
• Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
• Support HR Department in recruitment and interview arrangements
• Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
• Maintain CV database of the company
• Employee documents filing and record update.
• Support HR Department in Employee Onboarding and Exit formalities
• Any other duties commensurate with the accountabilities of the post.

Minimum Skills or Experience Required

• Effective written and verbal English language communication skills, Arabic would be a plus.
• Good knowledge of HR Practices
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
• Ability to multitask.
• Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
• Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
• Collaborate easily with the Executive Team, Line Manager, and employees