Executive Personal Assistant jobs in United Arab Emirates

Al Saqer Property Management (ASPM) is a real estate arm of United AlSaqer Group L.L.C. ASPM manages and leases properties in the emirates of Abu Dhabi, Al Ain, Dubai and Overseas. Our development projects continue to provide quality residential, commercial and retail space at affordable prices which appeal to a broad range of customers.

Summary:

The Property Management Administration Officer is responsible for providing administrative and operational support to the property management team. The role ensures efficient coordination of documentation, tenant services, property records, and compliance activities, contributing to the smooth management of residential, commercial, or mixed-use properties.

Administrative & Documentation Support:

• Maintain and update property management records, lease agreements, and tenant files.
• Prepare correspondence, notices, and reports for property managers and tenants.
• Handle filing, data entry, and record-keeping in line with company standards.

Tenant Relations & Service Coordination:

• Respond to tenant inquiries, requests, and complaints promptly and professionally.
• Coordinate property maintenance requests and ensure timely resolution with service providers.
• Support tenant move-in and move-out processes with proper documentation.

Financial & Billing Support:

• Assist in preparing invoices, rent collection follow-ups, and payment tracking.
• Maintain accurate financial records for service charges, utilities, and maintenance fees.
• Provide administrative support for budget preparation and expense monitoring.

Compliance & Reporting:

• Ensure property management activities comply with company policies, lease agreements, and regulatory requirements.
• Prepare periodic reports on occupancy, collections, and property performance.
• Support audits and inspections by maintaining proper documentation.

Coordination & Team Support:

• Liaise with vendors, contractors, and service providers for property-related services.
• Assist the property management team in scheduling meetings and inspections.
• Provide general office administration support as required.

In return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.

Al Bustan Office Tower, Beside Novotel & Adagio

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.

Bachelor’s degree in business administration, real estate or related field

Minimum 2–4 years of experience in property management, real estate, or administrative support.

Strong organizational and multitasking skills with attention to detail.

Good communication and customer service abilities.

Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of property management software is an advantage.

Technical Skills:

• Property Documentation & Lease Management
• Tenant Relations & Service Coordination
• Billing & Payment Tracking
• Compliance & Reporting
• Vendor & Contractor Coordination

Behavioral Skills & Competencies:

• Attention to Detail – Ensures accuracy in inspection and documentation during handover.
• Customer Orientation – Delivers a smooth and satisfying experience for clients.
• Communication Skills – Clearly explains procedures and resolves client concerns effectively.
• Problem Solving – Manages last-minute issues or snags quickly and efficiently.
• Time Management – Coordinates multiple handovers while meeting deadlines and quality standards.