Business Support & Administrative Assistant

Jones Lang LaSalle IP, Inc; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A global real estate service firm in Dubai is looking for an organized individual to manage sales orders and ensure proper communication with suppliers and customers. As part of the Furniture Solutions team, you will handle purchase orders, coordinate logistics, and ensure customer satisfaction. Ideal candidates will have knowledge of the Office package and a background in the Furniture Industry. This role emphasizes proactivity and teamwork.

Qualifications

• Minimum of 1 year experience in the Furniture Industry is preferred.
• Flexible and multi-disciplinary in approach.
• Organised, thorough, proactive and autonomous.

Responsibilities

• Ensure administrative processing of sales orders.
• Communicate with customers from order entry to delivery.
• Meet with project managers to ensure smooth delivery.

Skills

Office package proficiency

English (read, spoken, written)

Knowledge of the Furniture Industry

Tools

Navision

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role / Mission

Reporting directly to the Furniture Solutions department Director.

You will be the link between the purchase orders sent to suppliers and the logistics partner.

Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures. Amongst others, this includes managing, registering, and tracking orders, as well as communicating with the customers (from order entry to delivery, billing, and payment of invoices).

Responsibilities

• Placing purchase orders and ensuring the supplier has received them.
• Verification of all manufacturer order confirmations.
• Meeting with project managers and coordinating with the logistics to ensure all project details are captured for smooth delivery and installation.
• Financial closing of orders.
• Register purchase orders.
• Prepare delivery receipts, logistics books and procurement trackers.
• Onsite presence at project delivery and installation to ensure projects run smoothly where required.
• Update statistics and team sales reports.
• Follow up on the validation of purchase orders & supplier invoices, if required.
• Customer invoicing.
• Onboard new suppliers and ensure they comply with JLL standards.

Required Qualities

• Organised and thorough.
• Flexible and multi‑disciplinary.
• Team spirit.
• Be proactive.
• Autonomous and able to take initiatives.
• Have a keen sense of customer satisfaction.

Required Skills

• Perfect knowledge of the Office package.
• Good command of the English language (read, spoken, written).
• The command of Navision is a plus.
• Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus.

Customer satisfaction is our priority, and we therefore encourage you to show your investment and thoroughness in all your activities.

Location

On‑site – Dubai, ARE

If you fulfil all the required qualities, and this job interests you? To apply contact: [e-mail].

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.