Secretary

Rayan Technologies; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic technology company in the UAE is seeking a proactive Secretary / Administrative Assistant to provide comprehensive administrative support and ensure efficient office operations. The ideal candidate should have proven experience in a similar role, strong organizational skills, and be proficient in MS Office Suite. Responsibilities include managing daily tasks, handling correspondence, and maintaining filing systems. This role is key to facilitating effective communication within the organization.

Qualifications

• Proven experience as a Secretary, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Strong communication skills in English; additional languages are a plus.

Responsibilities

• Manage daily administrative tasks including scheduling appointments.
• Handle correspondence ensuring professional communication.
• Prepare and organize documents and reports as needed.

Skills

Organizational skills

Time management

Communication skills

Proficiency in MS Office Suite

Education

Diploma or degree in Office Administration

Job description

We are seeking a proactive and organized Secretary / Administrative Assistant to join our dynamic team in the UAE. The ideal candidate will provide comprehensive administrative support, ensuring efficient office operations and effective communication within the organization.

Responsibilities

• Manage daily administrative tasks including scheduling appointments, managing calendars, and coordinating meetings.
• Handle correspondence such as emails, phone calls, and mail, ensuring timely and professional communication.
• Prepare and organize documents, reports, and presentations as needed.
• Maintain and update filing systems, both electronic and physical, to ensure data accuracy and confidentiality.
• Support various departments with clerical tasks and assist in coordination of projects when required.
• Manage office supplies inventory and place orders to ensure smooth office functioning.
• Greet and assist visitors, providing a welcoming and professional environment.
• Assist in travel arrangements and expense reporting for staff members.

Qualifications

• Proven experience as a Secretary, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Strong communication skills in English; additional languages are a plus.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and comfortable with office equipment.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Discreet and trustworthy with handling confidential information.
• Diploma or degree in Office Administration or related field is preferred.
• Familiarity with UAE office practices and cultural sensitivity is an advantage.