Administrative Assistant

GENESIS Executive Search; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational company is seeking a Japanese-speaking Administrative Assistant with 3-5 years of UAE experience in administration, human resources, and office management for their Dubai office. The successful candidate will arrange travel, manage office maintenance, and support HR functions. Key skills required include effective communication, teamwork, and adherence to deadlines. A proactive approach to learning and development is essential for this role.

Qualifications

• 3-5 years of UAE experience in administration, human resource, and office management.
• Proficiency in Japanese.
• Ability to work under supervision of senior management.

Responsibilities

• Arrange travel requirements for employees.
• Handle company car service schedules and registrations.
• Manage office maintenance and supplies.
• Co-work with Corporate/HR/Accounting roles.
• Overlook IT work and office schedules.
• Maintain employee records and documents.
• Support HR and administration of MEA regional offices.

Skills

Proactive to learning and development

Teamwork

Effective reporting

Deadline commitment

Punctuality

Good communication skills

Job description

A multinational company is recruiting a Japanese-speaking Administrative Assistant having 3-5 years of UAE experience in administration human resource and office management experience for their regional office.

Job Description

• Arranging travel requirements for employees such as air tickets entry visas and hotel booking.
  
• Handling company car service schedules car registration renewals and driver management.
  
• Handling office maintenance and service contracts stationery and pantry supplies.
  
• The new employee is expected to co-work with other colleagues who are principally in Corporate / HR / Accounting roles.
  
• Overlook IT work and work schedules for all devices and networks ensuring smooth office work.
  
• Maintain employee records employee leave applications staff notifications and timely renewal of employee documents.
  
• Support the HR and administration of MEA regional Offices under the supervision of the Deputy General Manager.
  

Skills

• Proactive to learning and development for self-improvement.
  
• Teamwork.
  
• Reporting effectively to management verbally and in writing.
  
• Commitment to meet set deadlines.
  
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• Punctuality responsibility integrity and diligence for the work.
  
• Good communication skills.