Junior office assistant

Morgan McKinley; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A well-established firm in Dubai is seeking a Junior Office Assistant to support the office manager and CEO. Key responsibilities include managing schedules, organizing travel, and handling client requests. Ideal candidates should have at least 6 months of experience, excellent organizational skills, and the ability to manage stress. Proficiency in Word, Excel, and PowerPoint is necessary, and Arabic speaking is advantageous.

Qualifications

• At least 6 months of experience as an assistant.
• Excellent understanding of urgency and ability to prioritize.
• Previous accounting experience is a plus.
• Ability to anticipate needs and manage complicated travel arrangements.

Responsibilities

• Arrange meetings, conference calls, and schedules.
• Organize complex itineraries and travel arrangements.
• Act as a point of contact for internal and client requests.
• Prepare and process invoices to meet deadlines.

Skills

Organisational skills

Attention to detail

Independence

Stress management

Client communication

Arabic speaking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A very well established firm in Dubai is looking for a Junior office assistant to join their team. This person will support the office manager, the CEO and the accountant.

Responsibilities

• Arrange meetings, conference calls, interview schedules and manage the calendar.
• Organise complex itineraries for trips.
• Have good knowledge of travel networks, airlines, hotels, train systems, car rentals, etc.
• Arrange visa accommodations.
• Act as a point of contact for teams, dealing efficiently and politely with client and internal requests.
• Organise room bookings and catering for internal and external events.
• Arrange and book cabs, hotel bookings, and provide currency exchange.
• Schedule conference calls and video conferences for the entire team.
• Use initiative to resolve expense‑related issues when they arise.
• Prepare and process complicated invoices to meet payment deadlines; use initiative to resolve invoice‑related issues.
• Provide intermediate to advanced levels of Word, Excel, & PowerPoint for presentation material preparation.
• Prepare, complete, and distribute materials as necessary.
• Maintain confidentiality on all aspects of workload.

Qualifications

• Previous experience as an assistant (minimum 6 months).
• Excellent understanding of urgency.
• Previous accounting experience.
• Arabic speaking is an advantage.
• Ability to work independently.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.
• Ability to manage stress, personable, self‑confident.
• Ability to anticipate needs, particularly for repeated tasks.

About the Company

In November 2010, GCC specialist recruiter iQ Selection joined forces with global professional recruitment consultancy Morgan McKinley, forming Morgan McKinley. With 24 offices globally, Morgan McKinley connects specialist talent with leading employers across multiple industries and disciplines. We work very closely with international corporates, top investment banks, and local SMEs to provide those looking for their next career move with the best job opportunities. From our Dubai office, we provide specialist recruitment expertise spanning Financial Services & Finance; Sales, Marketing & Support; and Technical sectors throughout the GCC region, with dedicated consultants delivering focused sector and local knowledge. We are fully committed to promoting the government’s Emiratisation policy.