HR Assistant

GEMS ROYAL DUBAI SCHOOL - DUBAI; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading international school in Dubai is seeking an experienced HR Assistant to support HR activities. The role entails managing HR processes, maintaining employee records, and assisting with recruitment. Ideal candidates will have strong organizational skills and the ability to handle confidential information professionally.

Qualifications

• Experience in HR functions and processes is preferred.
• Ability to manage employee records accurately in HR systems.
• Strong communication skills to liaise with employees and departments.

Responsibilities

• Manage HR Assistant responsibilities in compliance with policies.
• Ensure all files are organized and contain up-to-date information.
• Support recruitment processes, including arranging interviews.

Skills

Confidentiality

Professionalism

Organizational skills

HR systems knowledge

Job description

Overview

GEMS Royal Dubai School is looking for an experienced HR Assistant to support the HR Function, ensuring the smooth and efficient operation of HR processes.

Responsibilities

• Manage HR Assistant responsibilities in compliance with policies, procedures and systems
• Maintain the utmost confidentiality and professionalism at all times
• Creates employee files for all new hires following the standard guidelines set by GEMS
• Ensure all files both electronic and manual are organized and contain all relevant information and ensure documents are up to date at all times
• Ensure compliance with all HR systems to maintain employee records
• Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.
• Produce NOC’s salary certificates and salary transfer letters as required in a timely manner
• Produce any other HR related letters as and when required
• Support ERP project team with input on HR systems, policies and procedures where required
• Track approval process for all processes where other department signatures are required
• Run reports from the system as and when required
• Maintain staff leave records, ensuring accurate data entry in the HR system
• Support with recruitment process, arranging interviews and assessments.
• Prepare documents for onboarding including offers, contracts, onboarding forms, welcome information etc
• Liaise with IT to prepare access cards and laptop etc
• Liaise with Inclusion teams to arrange safeguarding training for new hires
• Work with Government relations for work visa/labour contracts for new hires and renewals
• Work with the School Compliance Officer to arrange KHDA documents for new joiners where appropriate
• Ensure internal Single Central Record (SCR) is maintained at all times
• Ensure payroll is informed of any payroll updates in a timely manner
• Be an active member of the staff wellbeing group
• Support the School with ensuring Emiratization targets are met
• To support with any other ad hoc admin tasks for the leadership team as and when requested
• To embrace the ethos and standards of excellence as defined in the GEMS Cores Values.