Club Secretary/ Club Assistant

Vibes; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious sports club in Abu Dhabi is looking for a Club Assistant/Secretary to provide administrative support, handle member inquiries, and assist in scheduling. Candidates should hold a diploma or bachelor's degree in Administration and have at least 2 years of relevant experience. The role requires strong communication and organizational skills, alongside proficiency in MS Office. This position offers a dynamic environment working with children and families.

Qualifications

• 2+ years of experience in an administrative or secretarial role.
• Experience in a sports or education environment preferred.
• Ability to work with children and diverse teams professionally.

Responsibilities

• Handle incoming calls, emails, and inquiries from parents.
• Assist in scheduling training sessions and events.
• Maintain accurate membership records and attendance.
• Prepare meeting agendas and reports for management.

Skills

Administrative skills

Communication skills

Organizational skills

Multitasking abilities

Proficiency in MS Office

Education

Diploma or Bachelor's degree in Administration

Job description

We are hiring a Club Assistant/Secretary on behalf of our client, a prestigious sports club based in Abu Dhabi.

The club assistant will provide administrative and organizational support to ensure smooth daily operations of the Kids Sports Club. This role requires excellent communication, coordination, and record-keeping skills to assist management, coaches, parents, and members.

• Position: Club Assistant
• Location: Corniche Street- Abu Dhabi
• Salary: AED 4000 per month
• Work Schedule: The work schedule will be according to the club’s timing. Refer below for daily routine
• Monday & Wednesday 9:30 AM to 1:30 PM then 3:45 pm to 7:30 PM
• Tuesday & Thursday 10:30 AM to 2.00 PM then 4:45 pm to 9:15 PM
• Friday 10:30 AM to 6:30 PM
• Saturday 9:30 AM to 5:30 PM

Key Responsibilities:

Administration & Communication

Handle incoming calls, emails, and inquiries from parents and members.

Draft and circulate club announcements, schedules, and newsletters.

Maintain accurate membership records, registrations, and attendance.

Scheduling & Coordination

• Assist in scheduling training sessions, matches, and events.

• Coordinate with coaches and staff to prepare timetables.

• Support logistics for tournaments, camps, and special activities.

Documentation & Record Keeping

• Prepare meeting agendas, minutes, and reports for club management.

• Maintain proper filing of contracts, policies, and forms.

• Ensure confidentiality of sensitive data.

Member & Parent Support

• Act as the first point of contact for parents’ inquiries and concerns.

• Provide guidance on club procedures, payments, and schedules.

• Support registration and onboarding of new members.

Financial & Office Support

• Assist with fee collection, receipts, and petty cash tracking.

• Manage office supplies, equipment, and inventory related to training.

• Support budget preparation and expense reporting

Qualifications & Skills

• Diploma or Bachelor’s degree in Administration with 2+ years’ experience,

• Previous experience in an administrative or secretarial role (sports or education environment preferred).

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.

• Ability to work with children, parents, and diverse teams with professionalism.

Personal Attributes

• Friendly, approachable, and service-oriented.

• Patient and able to handle parents’ and children’s needs diplomatically.

• Flexible and willing to support events outside standard office hours.

• Strong sense of responsibility and attention to detail