Administrative Assistant

ZETA INDUSTRIAL INSPECTION SERVICES; Abu Dhabi; On-site; AED 60,000 - 75,000; Full time

Job summary

A leading service provider in Abu Dhabi is looking for an organized Administrative Assistant to support management operations. The ideal candidate will have experience in administrative roles, be proficient in Microsoft Office, and possess strong communication skills. Responsibilities include managing schedules, handling communications, preparing documents, and ensuring a productive work environment. This role offers a competitive salary and opportunities for professional growth.

Benefits

Competitive salary package

Paid annual leave and public holidays

Health insurance coverage

Opportunities for professional growth

Qualifications

• Minimum 2 years of experience in an administrative or office assistant role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Perform daily clerical and administrative tasks to support the management team.
• Manage schedules, appointments, and meeting arrangements.
• Handle all incoming and outgoing communications.
• Prepare reports, memos, letters, and other documents using Microsoft Office.

Skills

Microsoft Office proficiency

Excellent written and verbal communication in English

Strong organizational abilities

Attention to detail

Professional demeanor

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Office management tools

Job description

Job Summary:

We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks coordinating communications and assisting with internal processes. This position requires attention to detail time management and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Perform daily clerical and administrative tasks to support the management team and staff
• Manage schedules appointments and meeting arrangements for executives and managers
• Handle all incoming and outgoing communications including phone calls emails and letters
• Prepare reports memos letters invoices and other documents using Microsoft Office
• Maintain organized filing systems both electronic and physical
• Assist in the preparation of company presentations and internal documents
• Monitor office supplies inventory and order new items as needed
• Coordinate with vendors and service providers for office maintenance and procurement
• Greet visitors answer incoming calls and direct them to the appropriate department
• Help with HR-related administrative work such as timesheets leave tracking and employee records
• Support the onboarding process for new employees by preparing documentation and orientation schedules
• Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards

Requirements:

• Minimum 2 years of experience in an administrative or office assistant role
• Strong proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and time-management abilities
• High level of accuracy and attention to detail
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• Familiarity with office management tools such as printers scanners and basic IT systems
• Diploma or Bachelors Degree in Business Administration or a related field is preferred

Working Hours:

• Sunday to Thursday 9:00 AM to 6:00 PM
• Occasional overtime may be required during busy periods

Benefits:

• Competitive salary package
• Paid annual leave and public holidays as per UAE Labor Law
• Health insurance coverage
• Opportunities for professional growth and internal promotion
• Supportive and collaborative work environment
• Annual performance review and bonus scheme (based on company policy)

How to Apply:

If you meet the above requirements and are interested in joining our team please submit your updated CV. Shortlisted candidates will be contacted for an interview.