Admin Officer

iPay Holding; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial services company in Dubai seeks an Admin Officer to oversee daily office operations, maintain records, and schedule appointments. The role requires a Bachelor's degree in Business Administration and proven administrative experience. Candidates should have proficiency in MS Office and strong organizational skills. Join us to contribute to a dynamic office environment, ensuring the smooth operation of administrative functions.

Qualifications

• Proven experience as an Administrative Officer or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee daily office operations for efficiency.
• Maintain electronic and physical records.
• Schedule meetings and travel arrangements.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Problem-solving

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Key Responsibilities – Admin Officer

• Oversee daily office operations to ensure smooth workflow and efficiency.
• Maintain and organize both electronic and physical records and documentation.
• Handle incoming and outgoing correspondence, including emails, calls, and official letters.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare reports, presentations, and meeting minutes as required.
• Monitor and manage office supplies inventory, placing orders as needed.
• Support HR and Finance with administrative tasks, including timesheet verification, expense claims, and staff records.
• Serve as the first point of contact for visitors, clients, and staff, ensuring professional communication.
• Assist in organizing office events, trainings, and employee engagement activities.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.
• Identify process improvements to enhance administrative efficiency.
• Coordinate with external vendors and service providers for office-related requirements

Requirements / Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Administrative Officer, Admin Executive, or similar role.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professionalism and discretion in handling confidential information.
• Basic understanding of office management procedures