Volunteer & Youth Events Specialist (MES) - Hybrid Remote

ZipRecruiter; Gauteng; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A community mentoring organization is seeking a Volunteer & Youth Events Specialist to organize engaging events that facilitate connection among youth and mentors, build community partnerships, and ensure effective program delivery. This role requires strong organizational and relationship-building skills, proficiency with Microsoft Office, and a passion for mentoring youth. Hybrid working conditions apply.

Qualifications

• At least 2 years of experience working directly with children or youth.
• Experience in event planning or program coordination.
• Comfortable working evenings and weekends.

Responsibilities

• Plan, coordinate, and host youth-friendly programs.
• Build relationships with local businesses for resources.
• Promote agency events to mentors and mentees.

Skills

Relationship-building skills

Organizational skills

Event planning

Proficiency with Microsoft Office

Creative thinking

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Microsoft Office

Canva

Adobe

Job description

Job DescriptionJob DescriptionDescription:

Job Purpose:

If you’re passionate about working with people, love bringing people together, and enjoy planning activities that create lasting memories, this is the role for you!

The Volunteer & Youth Events Specialist plays a key role in supporting the mentoring relationships between our Bigs (volunteers) and Littles (youth mentees) by creating opportunities for them to connect, learn, and have fun together. This position plans, coordinates, and hosts engaging events, activities, and training for mentors, mentees, and their families in our Community-Based Mentoring Program. You’ll also work to build partnerships with local businesses, community members, and sponsors who can help provide the resources and funding to make these activities possible.

From organizing a holiday celebration, to securing donated tickets for a baseball game, to hosting skill-building workshops — you’ll be at the center of creating experiences that strengthen relationships and help youth thrive.

Key Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Plan, coordinate, and host a variety of youth-friendly programs, activities, training, and events for mentors, mentees, and their families.
• Build relationships with local businesses, community members, and organizations to secure resources, donations, and sponsorships that support events and activities.
• Collaborate with agency staff, volunteer committees, and external partners to bring creative and engaging opportunities to life.
• Research and identify fun, educational, and low-cost/free opportunities in the community for matches to enjoy together.
• Create event timelines, manage logistics (venue, catering, entertainment, materials, décor), and oversee on-site setup and clean-up.
• Promote agency events and opportunities to mentors, mentees, and parents through email, flyers, and creative marketing materials.
• Manage event-related communication channels, including the “countmein” email account.
• Track participation, attendance, and match engagement through accurate data entry and reporting.
• Distribute donated tickets and ensure they are utilized to benefit as many mentoring matches as possible.
• Capture photos, videos, and stories from events to share with our marketing team for community outreach.
• Develop and maintain a monthly list of local community activities and opportunities for matches.
• Gather feedback from participants to improve programming and measure impact.
• Maintain a welcoming and engaging environment in the Activity Center for visiting matches.
• Support other programs and development events and initiatives as needed.

Requirements:

Skills & Qualifications

• Associate degree required; bachelor’s degree .
• At least 2 years of experience working directly with children or youth (e.g., camp counselor, youth program aide, case manager, afterschool program leader, etc.).
• Experience in event planning or program coordination .
• Strong relationship-building and community networking skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Creative, resourceful, and able to bring fresh ideas for engaging youth and volunteers.
• Proficiency with Microsoft Office; familiarity with Canva, Adobe, or similar design tools a plus.
• Comfortable working evenings and weekends as needed for events.
• Valid driver’s license, reliable transportation, and willingness to travel across Long Island.

Working Conditions and Hours :

• The worker is subject to both environmental conditions: Activities occur inside and outside.+
• HYBRID (3 days Remote-2 Days in Office or as business needs require)
• Saturdays as needed (9:00 AM - 5:00 PM)
• 35 hour work week (7 hours work plus 1 hour lunch per day)

Typical Schedule:

• Mon, Tues, Friday Remote unless business needs require in office (9:00 AM - 5:00 PM)
• Wed-Thurs Required in office 12:30 PM - 8:30 PM

Physical Requirements:

• Light work: Exerting up to 35 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
• Standing: Remaining upright on the feet, particularly for sustained periods of time
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another

Big Brothers Big Sisters of Long Island provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to , , , , , status, , genetics, , protected veteran status, expression, , or any other characteristic protected under federal, state, and/or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Big Brothers Big Sisters of Long Island to provide reasonable accommodation when requested by a qualified applicant or employee with a , unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.

Your employment with Big Brothers Big Sisters of Long Island is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with Big Brothers Big Sisters of Long Island is not guaranteed for any length of time.