Transport Clerk

Vector Logistics; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A logistics company in Durban is seeking a detailed-oriented individual for workshop administration. You will support the workshop department with administration related to the vehicle fleet, including maintaining filing records, managing fuel orders, and assisting stock control. The ideal candidate will have a matric qualification and 2 years of relevant administrative experience. Strong planning, organization, and compliance focus are essential for success in this role.

Qualifications

• Matric qualification is mandatory.
• Experience in an administrative role within a fleet maintenance or workshop environment for at least 2 years.

Responsibilities

• Support workshop department with all administration related duties in managing the vehicle fleet.
• Maintain accurate filing records for vehicle fleet.
• Order department stationary as required.
• Compile daily & monthly fuel usage reconciliations.
• Verify Time Sheet Submissions from the mechanical team.

Skills

Attention to detail

Planning & Organizing

Willingness to take on responsibility

Compliance Driven

Customer focus

Getting results

Education

Matric

2 Years experience in an administrative role within a fleet maintenance / workshop environment

Job description

Permanent

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Workshop administration, responsible for supporting the workshop department with all administration related duties in the management of the vehicle fleet.

Key Responsibilities

Office Administration

• Maintain accurate filing records for vehicle fleet.
• Order department stationary as required.
• Compile daily & monthly fuel usage reconciliations.
• Activating fuel orders on Freeway system and generate purchase orders.
• Accurate capture of fuel delivered (FMS & Freeway system).
• Verify Time Sheet Submissions from the mechanical team.
• Capture time spent by mechanics on allocated job cards.
• Adhoc administrative tasks as delegated by fleet manager.
• Assist stock controller with storekeeping & stock counts.

Fleet Maintenance

• Daily review of vehicle schedule for maintenance & licensing.
• Coordinate & capture tyre management data on to Pro-fleet system.
• Secure vehicle fleet licensing is up today and keep accurate records of expiry dates.

Key Relationships

Internal

• Workshop Staff.
• Transport department.
• Payroll.

External

• Truck Drivers.
• Suppliers.
• Service Providers.

Qualifications And Experience

• Matric.
• 2 Years in experience in an administrative role within a fleet maintenance / workshop environment.

Skills And Competencies

• Attention to detail.
• Planning & Organizing.
• Willingness to take on responsibility.
• Compliance Driven.
• Customer focus.
• Getting results.

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!