Transactions Coordinator

Black Pen Recruitment; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A fast-growing real estate investment firm is seeking a Transactions Coordinator to manage property transactions from contract to close. The ideal candidate will possess proven experience in real estate, be highly organised and able to work independently while meeting deadlines. This remote role requires excellent communication skills, attention to detail, and proficiency with CRM and online tools while working U.S. hours. Join a dynamic team and ensure smooth and efficient closing processes.

Qualifications

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator or in a similar real estate role.
• Ability to work independently, prioritise effectively and meet deadlines.

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents for smooth communication.
• Track deadlines, contingencies and required documentation for compliance.

Skills

Proven experience in real estate

Strong organisational skills

Excellent communication skills

Tech-savvy

Tools

CRM systems

Spreadsheets

Online communication tools

Job description

Our client is a fast-growing real estate investment firm that specialises in sourcing off‑market residential properties. They provide motivated sellers with fast hassle‑free solutions and connect these properties with their network of cash buyers. Driven by results and committed to creating win‑win solutions the team is expanding and seeking a Transactions Coordinator to ensure smooth and efficient closing processes.

Role Overview

Our client is seeking an experienced Transactions Coordinator with a strong background in real estate to manage property transactions from contract to close. The ideal candidate will be highly organised, detail‑oriented, proactive and able to communicate effectively with minimal accent. This role requires a strong personality and the ability to manage multiple moving parts while maintaining accuracy and efficiency.

Job Type

Permanent / Full Time

Workplace

Remote

Location

South Africa

Requirements

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator (or in a similar real estate role).
• Strong organisational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills
• Ability to work independently, prioritise effectively and meet deadlines.
• Tech‑savvy with CRM, spreadsheets and online communication tools.
• Willing to work U.S. hours (9:00 AM‑6:00 PM EST / 3:00 PM‑12:00 AM SAST ochr.).

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents to ensure smooth communication and timely progress.
• Track deadlines, contingencies and required documentation to ensure compliance.
• Prepare, review and submit contracts, addenda and disclosures.
• Manage CRM systems and maintain transaction files with accuracy.
• Proactively identify potential issues and work to resolve them before they impact closing.
• Provide consistent updates to all parties and ensure a professional client experience.

Key Skills

Corporate Risk Management, Electronics, Infection Control, Bakery, ELV, Accident Investigation

Vacancy: 1