Social Events Co-ordinator

The Goodwood Estate Company Limited; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An iconic events organization in South Africa is seeking a detail-oriented Social Events Co-ordinator to join the Executive Team. This role involves planning and executing world-class events and ensuring VIP guests experience first-class service. Candidates should have proven administrative experience, excellent communication skills, and the ability to handle high-pressure situations. A passion for event planning is desirable. This position requires weekend and holiday availability.

Qualifications

• Proven administrative experience in a fast-paced environment.
• Exceptional attention to detail and communication skills.
• Experience in dealing with high level interfaces including VIPs.

Responsibilities

• Send invitations and guest communications via multiple channels.
• Coordinate ticketing and parking arrangements for VIP guests.
• Assist with table plans and guest check-in at events.

Skills

Proven administrative experience

Exceptional attention to detail

Communication skills

Ability to prioritise and multitask

Proficiency in Microsoft Office

Experience in event planning

Job description

Are you a highly organised, detail-oriented person, looking for a role where high standards meet fun and ‘the wow’?

We are looking for someone fantastic to join the Executive Team as a Social Events Co-ordinator. You will report to the Social Events Manager, within the fast-paced Executive Office, supporting The Duke of Richmond’s prestigious social calendar.

This is a unique opportunity to play a key role in the planning and delivery of world-class events such as the Members’ Meeting, Goodwoof, Festival of Speed, Revival, and exclusive private occasions. You’ll ensure The Duke’s personal guests receive a seamless, first-class experience from invitation through to event day.

What you’ll do

• Send invitations and guest communications via email, phone, and face-to-face.
• Coordinate ticketing, parking, and other arrangements for VIP guests.
• Assist with table plans, seating arrangements, and guest check-in at dinners and parties.
• Liaise with internal teams and external suppliers to ensure smooth event delivery.
• Maintain accurate records in our CRM system and support general administrative tasks.
• Represent The Duke and the Goodwood brand with professionalism and discretion.

What we’re looking for

• Proven administrative experience in a fast-paced environment.
• Exceptional attention to detail and communication skills (verbal and written).
• Experience in dealing with high level interfaces including VIPs and VVIPs.
• Experience in anticipating senior stakeholder requests and proactive responses.
• Ability to prioritise, multitask, and remain calm under pressure.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Must be able to work on weekends, bank holidays and evenings, in line with the events calendar.
• Previous experience or a passion for event planning is desirable.
• A positive, proactive attitude and a sense of fun!

Why join us?

You’ll be part of an iconic brand, working behind the scenes on some of the most exciting events in the UK. This role offers variety, responsibility, and the chance to create unforgettable experiences for our VIP guests.

Ready to make your mark?

Apply now and become part of the Goodwood story.