Senior Executive Administrator

Airports Company South Africa; South Africa; On-site; ZAR 600 000 - 800 000; Full time

Job summary

A leading airport management company in South Africa is seeking a Senior Executive Administrator. This role entails performing high-level administrative tasks, managing procurement processes, and maintaining key relationships. The ideal candidate will hold a Bachelor's degree in Office Management or Administration and have a minimum of 5 years in senior executive administration. Proficiency in MS Office at an advanced level is essential. The successful applicant will ensure compliance with organizational policies and coordinate effectively at top levels.

Qualifications

• 5 years Senior Executive Administration experience is essential.
• 3 years Administration or Executive Administration in Operations is essential.
• Advanced level of MS Office proficiency.

Responsibilities

• Perform various administrative and executive support tasks that are confidential.
• Manage procurement orders including receipting and invoicing.
• Coordinate stock levels and manage office stationery purchases.
• Maintain relationships with internal and external stakeholders.
• Manage and coordinate the CEO and CFO's calendar.

Skills

Communication

Highly professional

Diplomacy

Report Writing

Planning and Organising

Customer Service

Orientation

Relationship Building

Attention to Detail

Education

Bachelor's Degree in Office Management or Administration (NQF 7)

Tools

MS Office

Job description

Key Performance Output

The successful candidate will be reporting to the Chief Financial Officer, and will be responsible but not limited to the following:

• Performs a variety of administrative and executive support tasks that are highly confidential and sensitive.
• Generate procurement orders on software system including receipting and invoicing.
• Monitor stock levels and purchase stationery and sundry for the office.
• Build, support and maintain healthy, diverse internal and external relationships (including government and high-profile delegates) to ensure achievement of organisational goals.
• Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved.
• Collaborate with stakeholders in relevant forums.
• Acts as liaison between the executive, internal and external stakeholders, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Extensive coordination at top level, together with an in-depth knowledge of the organisation.
• Manage and coordinate the CEO and CFO\'S calendar by screening requirements and independently.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and accompanies supervisor when requested.
• Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget, conference rooms, catering etc.
• Adhere to statutory regulations, organisational standards, policies and procedures. Report noncompliance and implement corrective actions to ensure compliance.
• Acts as liaison between the executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required:

• Bachelor\'s Degree (3 years - 360 credits) - NQF 7 in Office Management or Administration is essential.
• 5 years Senior Executive Administration is essential.
• 3 years Administration or Executive Administration in Operations is essential.
• MS Office at an advanced level.

Competencies

• Communication
• Highly professional
• Diplomacy
• Report Writing
• Planning and Organising
• Customer Service
• Orientation
• Relationship Building
• Attention to Detail

Shortlisted candidates will be required to provide proof of their qualifications, NQF level and credits, and must be eligible for Top Security Clearance within 3 months of appointment.

Positions will be filled in line with Airports Company South Africa values and Employment Equity Policy and Plan.

Should you not hear from us within 30 days of your application, consider your application unsuccessful.