Secretary / Administrator

Optimum HR Services; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing and recruiting agency is seeking a highly organized Secretary / Administrator for a full-time, permanent position in Centurion, Gauteng. The candidate will manage office operations, coordinate meetings, prepare documents, and act as the first point of contact for clients. Ideal candidates should have a high school diploma, experience in similar roles, and strong attention to detail. This is a fantastic opportunity to contribute to a dynamic team in a supportive environment.

Benefits

Competitive salaries

Opportunities for growth and development

Qualifications

• Proven experience as a Secretary or Administrator, preferably in a fast-paced environment.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Manage and maintain the office’s daily operations.
• Schedule and coordinate meetings and travel arrangements.
• Prepare and distribute documents and reports as needed.
• Act as the first point of contact for clients and visitors.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Permanent Position: Secretary / Administrator

We are seeking a highly organized and efficient Secretary / Administrator to join our team on a full-time, permanent basis. The successful candidate will play a crucial role in supporting our daily operations and ensuring the smooth running of our office. This is an exciting opportunity for someone who is detail-oriented, proactive, and thrives in a fast-paced environment.

Key Responsibilities

• Manage and maintain the office’s daily operations, including answering phone calls, responding to emails, and handling correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements for the team
• Prepare and distribute documents, reports, and presentations as needed
• Maintain and update company databases and records
• Assist with the preparation of client proposals and contracts
• Manage office supplies and equipment, ensuring the office is well-stocked and organized
• Support the team with any administrative tasks as required
• Act as the first point of contact for clients and visitors, providing excellent customer service at all times
• Handle confidential information with discretion and professionalism

Qualifications and Skills

• High school diploma or equivalent required; additional education or training in office administration is a plus
• Proven experience as a Secretary or Administrator, preferably in a fast-paced environment
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proficient in Microsoft Office and other relevant software
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks and prioritize effectively
• Professional and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information
• Flexibility to adapt to changing priorities and deadlines

Why Work for Us?

At Link Up Solutions, we value our employees and strive to create a positive and supportive work environment. We offer competitive salaries, benefits, and opportunities for growth and development. Our team is made up of talented individuals who are passionate about their work and dedicated to delivering exceptional services to our clients.

If you are a motivated and organized individual with a strong administrative background, we would love to hear from you. Apply now to join our dynamic team and take the next step in your career with Link Up Solutions.