Remote Executive Assistant

RecruitAGraduate; Remote; ZAR 300 000 - 450 000; Full time

Job summary

A boutique consulting firm is seeking a highly capable Executive Assistant for a fully remote role. The successful candidate will provide senior-level administrative support to leadership across multiple time zones, requiring 4–6+ years of relevant experience. Responsibilities include managing complex schedules, coordinating travel, and preparing executive documents. This position emphasizes confidentiality, exceptional organization, and strong communication skills while working US business hours.

Benefits

Fully remote role

Exposure to senior leadership

Stable, long-term role

Opportunity for growth

Qualifications

• 4–6+ years’ experience supporting senior executives or leadership teams.
• Experience managing executive calendars, travel, and competing priorities.
• Experience working across time zones with US or international stakeholders.

Responsibilities

• Provide high-level executive support for scheduling across multiple time zones.
• Coordinate travel itineraries and expense management.
• Prepare executive briefing documents and presentations.

Skills

High proficiency in Microsoft Office

Strong written and verbal communication skills

Exceptional organisational and time management skills

Proactive and solutions-oriented

Education

Degree or diploma in Business Administration or related field

Tools

Google Workspace

Job description

This is a remote position. A boutique consulting firm is looking for a highly capable Executive Assistant to provide senior-level administrative and operational support to leadership within a fast-growing consulting environment servicing clients in both the United States and South Africa. This role suits someone with 4–6+ years’ experience supporting executives in a high-performance, international setting. You’ll act as a trusted partner to leadership, managing priorities, streamlining operations, and ensuring day-to-day execution runs seamlessly across time zones. You’ll work closely with executives to enable focus on strategic priorities, while maintaining exceptional organisation, discretion, and professionalism in a remote, US-hours environment.

Responsibilities

• Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones
• Coordinate domestic and international travel, itineraries, and expense management
• Prepare agendas, presentations, reports, and executive briefing documents
• Act as a gatekeeper, managing and prioritising communications and requests
• Coordinate meetings, including minute-taking and action tracking
• Maintain structured records, documentation, and filing systems
• Support workflow management and follow up on key deliverables
• Draft professional correspondence and communications on behalf of executives
• Liaise with internal teams, clients, and external stakeholders
• Support client-facing coordination and executive-level administration
• Identify opportunities to improve administrative processes and efficiencies
• Assist with ad-hoc projects, reporting, and operational initiatives
• Handle sensitive and confidential information with absolute discretion

Requirements

• Degree or diploma in Business Administration, Office Management, or a related field
• 4–6+ years’ experience supporting senior executives or leadership teams
• Proven experience managing executive calendars, travel, and competing priorities
• High proficiency in Microsoft Office, Google Workspace, and collaboration tools
• Strong written and verbal communication skills
• Experience working across time zones and with US or international stakeholders
• Based in South Africa and willing to work US business hours

Key Competencies

• Exceptional organisational and time management skills
• Strong attention to detail and follow-through
• Professional, clear, and confident communication
• High level of discretion, integrity, and confidentiality
• Proactive, solutions-oriented, and dependable
• Calm, adaptable, and effective in a fast-paced environment
• Able to work independently while collaborating closely with leadership

Benefits

• Fully remote role within a growing international consulting firm
• Exposure to senior leadership and strategic decision-making
• Stable, long-term role supporting a high-performing executive team
• Opportunity to grow with the business and expand scope over time