Recruitment & Reception Support

University of Fort Hare; Kariega, Gqeberha; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A prominent educational institution in Port Elizabeth is seeking a professional Recruitment & Reception Support. In this permanent role, you will manage reception and support the recruitment team with candidate sourcing, vetting, and administrative tasks. Ideal candidates will have at least 2 years of experience in recruitment and reception, demonstrating strong organizational and communication skills.

Qualifications

• 2+ years of proven experience in recruitment within the TES industry.
• Previous experience in reception or administration.
• Strong proficiency in Microsoft Excel, Word, and Outlook.

Responsibilities

• Act as the first point of contact for visitors and callers.
• Support recruiters with candidate sourcing, vetting, and database management.
• Compile and update weekly/monthly reports.

Skills

Candidate vetting processes

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data capturing and reporting

Job description

Overview

An opportunity has become available for a Recruitment & Reception Support at our Port Elizabeth branch. This permanent role is ideal for a professional, organised individual who thrives in a fast-paced environment. You will be the welcoming face of the branch, managing reception while also playing a key role in supporting the recruitment team with candidate sourcing, vetting, and administrative functions.

Location

Port Elizabeth

Key Objectives

• Deliver a professional and welcoming reception experience for all clients and candidates.
• Support recruiters with sourcing, screening, and preparing candidates for assignments.
• Provide accurate, efficient administrative support to ensure smooth branch operations.

Requirements

• 2+ years of proven experience in recruitment within the TES industry.
• Previous experience in reception or administration.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience with candidate vetting processes (criminal checks, references, compliance documentation).
• Strong data capturing and reporting skills.
• Familiarity with payroll processes and timesheet management.

Key Responsibilities

• Reception
  • Act as the first point of contact for visitors and callers, ensuring a professional experience.
  • Assist with candidate registrations, queries, and walk-in applications under guidance of the Branch/General Manager.
• Recruitment
  • Candidate sourcing, vetting, and database management.
  • Place job adverts, review CVs, and conduct interviews to verify qualifications and experience.
  • Conduct reference and criminal record checks, ensuring all candidate documentation is complete and accurate.
  • Prepare CVs and brief candidates for assignments to ensure readiness.
• Administration
  • Handle filing, correspondence, timesheets, and payroll documentation.
  • Support PPE coordination, stock control, and compliance processes.
  • Manage boardroom bookings and scheduling of meetings.
  • Compile and update weekly/monthly reports, ensuring accurate data capture in Excel.
  • Maintain compliant personnel files and coordinate training registers.
• General Duties
  • Ensure compliance with company rules, procedures, and service standards.
  • Deliver exceptional service to both clients and candidates.