Receptionist / Administrator

Jobs2day SA; Gqeberha; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A leading administrative firm is seeking a Receptionist / Administrator in Gqeberha, South Africa. This role involves providing exceptional administrative support and managing reception duties effectively. The ideal candidate should have strong organizational and communication skills, proven experience, and proficiency in Microsoft Office. If you are adaptable and proactive, we invite you to apply and be a valuable part of our team.

Qualifications

• Proven experience in administrative and receptionist roles.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with keen attention to detail.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Manage the reception area, keeping it clean and organized.
• Perform general clerical duties, including photocopying, scanning, and filing.

Skills

Organizational skills

Communication skills

Customer service skills

Problem-solving skills

Multitasking

Education

High school diploma

Qualifications in office administration

Tools

Microsoft Office Suite

Office equipment

Job description

About the job Receptionist / Administrator

Job Summary:We are seeking a highly organized and versatile individual to join our team as an Administrative and Receptionist Coordinator. This role will play a crucial part in ensuring the smooth operation of our office by managing administrative tasks and providing excellent receptionist services.

Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls with a positive and helpful attitude.
• Manage the reception area, keeping it clean and organized.
• Handle inquiries and provide accurate information about the company and its services.
• Coordinate incoming and outgoing mail and packages.
• Administrative Support:
  • Perform general clerical duties, including photocopying, scanning, and filing.
  • Manage and schedule appointments, meetings, and conference rooms.
  • Assist in coordinating office events and activities.
  • Maintain and order office supplies, ensuring adequate stock levels.
  • Handle basic financial tasks, such as processing invoices and expense reports.
• Communication and Coordination:
  • Act as a liaison between different departments and team members.
  • Communicate effectively with internal and external stakeholders.
  • Assist in drafting and proofreading documents, emails, and reports.
• Technology Proficiency:
  • Utilize office software, such as word processing, spreadsheets, and email (Ms Excel - data capturing etc)
  • Learn and operate office equipment, including phone systems and printers.

Qualifications:

• Proven experience in administrative and receptionist roles.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with keen attention to detail.
• Proficient in Microsoft Office Suite and basic office technology.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and customer-focused attitude.
• Problem-solving skills and ability to work independently.

Education: A high school diploma is required. Additional qualifications or certifications in office administration would be a plus.

Working Conditions: This role involves working in a standard office environment with regular business hours. Occasional flexibility may be required for special events or projects.

If you are a proactive and adaptable individual with a passion for providing exceptional administrative and receptionist support, we encourage you to apply and become a valuable part of our team.