Receptionist

Discovery Consulting Services; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable consulting firm based in Gauteng is seeking a detail-oriented Receptionist to manage front office operations. The role involves greeting visitors, coordinating office security, and providing administrative support. Ideal candidates should have a Matric and 1-3 years of experience in a similar role, with proficiency in Afrikaans to assist a predominantly Afrikaans-speaking clientele. This is an excellent opportunity for those looking to grow within the financial services sector.

Qualifications

• 1-3 years’ experience in Administration or Reception.
• Experience in the Financial Services Industry.
• Computer literacy is essential.

Responsibilities

• Manage visitor access to the office and provide refreshments.
• Organize monthly orders and stock take of refreshments.
• Handle office security and manage air conditioning.
• Log calls for maintenance queries.
• Manage boardroom bookings and cleaning services.

Skills

Attention to Detail

Customer service orientation

Planning and Organizing

Good verbal and written communication skills

Proficiency in Afrikaans

Education

Matric

Admin qualification

Job description

Overview

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

Areas of responsibility may include but not limited to

• Managing visitor access to the office, opening of the security boom, and allocating security exit codes
• Offering and providing refreshments to visitors
• Monthly order and stock take of refreshments
• Managing and placing paper order for printer
• Managing the security of the office, ensure that the office is opened and locked
• Managing the aircon temperature
• Allocating of office keys to new financial advisers/PA’s
• Assisting new staff to be linked to the printer
• Assisting staff with adhoc duties
• Managing of boardroom bookings
• Log calls for maintenance queries to the landlord and CRES
• Managing the cleaning service
• Monthly printer usage report
• Monthly office allocation report

Competencies

• Attention to Detail
• Planning and Organizing and workflow management
• Customer service orientation
• Coping and dealing with Pressure
• Good verbal and written communication skills
• Relationship building skills
• Results orientation
• Assertiveness
• Positive attitude
• Time management skills
• Multi-task on multiple projects
• Proficiency in Afrikaans is required to support frontline service delivery to a predominantly Afrikaans-speaking customer base

Education and Experience

• Matric
• Admin qualification (added advantage)
• 1-3 years’ experience in Administration or Reception
• Experience in the Financial Services Industry
• Computer literacy
• Ability to communicate fluently in Afrikaans