Property Portfolio Manager

Ability Executive Recruitment; Chatsworth; On-site; ZAR 500 000 - 700 000; Full time

Job summary

A recruitment agency is seeking a Portfolio Manager in Chatsworth, KwaZulu-Natal, to oversee the performance of various properties. The role involves team leadership, marketing strategies, budget management, and compliance inspections. Candidates need a Grade 12 certificate, relevant tertiary qualification, and 5-7 years of experience in property management. Strong financial skills and communication abilities are paramount for success in this position, which offers a dynamic work environment with significant responsibilities.

Qualifications

• Minimum Grade 12.
• A business property-related tertiary qualification is preferred.
• Valid Fidelity Fund Certificate (FFC), compliance with PPRA regulations.
• At least 5 – 7 years of property/centre management experience.
• Valid Driver’s license.
• Advanced Computer literacy, including MS Excel.
• Expertise in budgeting, financial management, and expense control.
• Understanding of property market trends.
• Working knowledge of technical aspects related to property maintenance.
• Strong verbal and written communication skills.
• Knowledge of lease agreements and common law principles.
• Understanding of Occupational Health and Safety, POPIA, FICA.
• Proven ability to manage and lead a team.

Responsibilities

• Oversee team performance management and training.
• Manage marketing strategies and lease negotiations.
• Supervise service contracts and compliance inspections.
• Contribute to budgeting and expense oversight.
• Facilitate communication between stakeholders.
• Plan for property revamps and new developments.

Skills

Team Leadership

Budgeting

Financial Management

Communication Skills

Property Management Knowledge

Negotiation Skills

Education

Tertiary Qualification in business/property

Grade 12

Tools

MS Office

Property Management Systems (SAP, MDA)

Job description

Overview

As a Portfolio Manager, you will oversee a range of buildings, ensuring their optimal performance across key areas including credit management, financial administration, leasing, and facilities maintenance. You’ll manage budgets, drive marketing and communication efforts, engage with communities and stakeholders, and implement business strategies. Leading and developing your team will also be crucial to ensure the effective execution of these responsibilities and the achievement of portfolio goals.

Responsibilities

• Team Leadership (5%): Oversee performance management, training, and development, drive corporate culture change, and ensure a positive work climate. Ensure all team members are competent and address any performance issues promptly.
• Marketing of Space & Renewals (40%): Manage the vacancy list and marketing plan, handle lease negotiations, and secure sustainable income streams. Ensure accurate contract administration and timely tenant installations. Monitor and address outstanding renewals.
• Property Management (30%): Supervise service contracts, inspections, tenant installations, and maintenance. Ensure compliance with OHS Act and other statutory requirements, manage record keeping, and prepare management reports.
• Budgeting & Expense Control (10%): Contribute to budgeting, manage income and expenses, oversee energy management, and monitor expenses. Evaluate income, manage outstanding rent-rolls, and handle legal cases.
• Liaison (10%): Facilitate communication between tenants, clients, brokers, and the public. Address tenant issues, provide feedback to external clients, and assist brokers with queries and deals.
• Revamps & Upgrades & New Developments (5%): Purpose-Driven Planning with relevant teams

Requirements

• Minimum Grade 12.
• A business property-related tertiary qualification is preferred.
• Valid Fidelity Fund Certificate (FFC), as well as compliance in terms of the education requirements with the Property Practitioners Regulatory Authority (PPRA).
• At least 5 – 7 years of experience in property/centre management industry.
• Valid Driver’s license
• Advanced Computer literacy, MS Office (including Excel), and property management systems, example SAP or MDA.
• Expertise in budgeting, financial management, and expense control.
• Awareness of property market trends and the ability to adapt strategies accordingly.
• In-depth knowledge of Commercial property management
• Working knowledge and understanding of technical aspects related to property maintenance and repairs.
• Strong verbal and written communication skills, with the ability to negotiate effectively and build relationships with tenants, brokers, and other stakeholders.
• In-depth knowledge of lease agreements and common law principles applicable to leasing.
• Understanding of relevant statutory requirements, Occupational Health and Safety, POPIA, FICA and relevant sections of the Labour Relations Act.
• Proven ability to manage and lead a team.